What are the responsibilities and job description for the Executive Assistant position at CALM?
We are hiring remote workers for this role in the San Francisco Bay Area, Los Angeles, New York City, or Minneapolis areas. At this time, only candidates in these locations will be considered.
Make your application after reading the following skill and qualification requirements for this position.
What You’ll Do
As an Executive Assistant, you will support 2-3 C-Suite executives on our Management Team. You will need to be a skilled problem-solver and an organizational force given the complex calendaring and meeting planning that will be required. Additionally, you have a proven track record of success in supporting a C-level executive in a fast-paced, dynamic work environment.
We are looking for someone who thrives in an environment where they multitask and context-switch frequently throughout the day, has an approachable attitude, is a mature professional, and is gifted with the ability to handle urgent, confidential, and challenging situations gracefully and tactfully.
Your Responsibilities :
- Coordinate internal and external meetings for multiple executives
- Resolve overlapping commitments and protect time for shifting priorities
- Serve as the primary point of contact for all internal and external communications with the executives
- Manage hectic, complex, and frequently changing calendars
- Prepare expense reports and assist with other documentation as needed
- Provide support with recruiting logistics (i.e. sourcing support, scheduling, etc.)
- In collaboration with other executive assistants, manage company-wide events and initiatives end to end, from planning to retro
- Set up travel and accommodations for the executives and / or visitors of Calm
- Work with the executives’ direct reports on preparing reports, documents, presentations, or any type of document needed to support the business
- Own and manage any projects assigned by the executives
- Handle minimal ad-hoc, non-work related tasks for the execs
Who You Are :
Nice to Haves :
Minimum Requirements :
Calm uses a geographic pay model that determines salaries based on the location where an employee lives. For this position, the base pay ranges across Calm’s pay tiers is as follows : $124,800- $214,500.
This role is also eligible for equity comprehensive benefits 401k flexible time off.
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Salary : $124,800 - $214,500
