Program Administrator

Job Description

Job Description

CALMRA serves adults, age 18 years or older, with cognitive disabilities. Many of the individuals we serve also have physical disabilities. These individuals require 24-hour assistance in all areas of living; eating, bathing, dressing, transportation, etc. Individuals live with one or two housemates and receive support from trained, paid, and caring staff. W In October of 2010, CALMRA opened a day program in Laurel, MD to provide day services to seniors or those with age-related disabilities, cognitive disabilities, and / or physical disabilities.

The mission of CALMRA, INC. is to improve the lives of persons with developmental disabilities by providing the highest quality residential and other support services in an ethical and loving environment.

PROGRAM ADMINISTRATOR

POSITION SUMMARY :

The Program Administrator is responsible for the standards of care for that is outlined in the Job Description and for adherence to all CALMRA, INC’s policies.

PRINCIPAL RESPONSIBILITIES AND TASK :

The following statements describe the general nature and level of the work performed. They should not be considered an exhaustive of all duties. Employees may perform other related duties as required.

Responsibilities : Supervision of Staff

Licensing and Regulation / Household Monitoring

Public Benefits / Finances

Community Relations / Liaison

Community Resource / Participation

Administration

Essential Job Functions

Supervision of Staff

Ensure House Supervisors are conducting team meetings and PCP goal trainings assist staff as needed

Interview and hire appropriate residential staff

Monitor completion of all personnel requirements

Monitor completion of all training requirements

Conduct or assist in all areas of staff discipline and / or terminations

Conduct or assist in all employee evaluations

Orient all new staff to the agency and their jobs tasks

Ensure homes have appropriate staffing – working as direct care coverage may be required in emergency situations

Approve / disapprove all overtime, vacation, and other leave

Licensing and Regulations / Household Monitoring

Ensure each home meets or exceeds standards in the following areas :

Physical Structure

Person-Centered Plans

Medical or other assessments

Documentation

Conduct monthly in-home monitoring and report and follow-up on findings

Attend all Person-Centered plan and other Team Meetings – ensure all PCP documents are prepared and submitted on time

Ensure all items in need of replacement / repair are done in a timely manner

Act as liaison to any / all licensing agents

Report all incidents to Supervisor, DDA and OHCQ within required time frames and follow up as needed

Responsible for responding to and handling calls / issues after hours, including weekends and overnights

Finances

Monitor finances of residents

Approve expenditures of Personal Needs Allowance according to regulations

Community Relations / Community Liaison

Act as community liaison for CALMRA with regards to community neighborhood concerns

Maintain positive community relations with all neighbors

Represent CALMRA at public meetings / events as directed

Act as liaison to public offices (Coordination of Community Services (CCS’), MACS, DSS, DDA, OHCQ, and other Community resources)

Community Resources / Participation

Maintain community resource information

Assist staff to ensure community participation by residents

Ensure family contacts are maintained / improved

Administration

Attend Executive functions as directed

Participate in established community groups

Conduct special projects as directed

Complete and maintain all trainings as required

OTHER FUNCTIONS :

Performs other related duties as assigned

REQUIRED KNOWLEDGE, SKILLS & ABILITIES :

Requires knowledge of correct English grammar and usage

Good computer knowledge and skills

Good interpersonal and communication skills

Ability to perform basic mathematical calculations

Ability to communicate clearly and effectively, both verbal and in writing

Ability to work in a team setting

MINIMUM EDUCATION, LICENSE AND EXPERIENCE :

Master’s Degree and three years’ experience or Bachelor’s Degree and five years' experience in increasingly responsible position; Proven ability in administrative, personnel and financial areas of a residential (or similar) program

Ability to drive a car / van and have reliable transportation to perform duties

Good driving record

Clean background and credit check