What are the responsibilities and job description for the Program Assistant position at CalOptima?
Program Assistant
CalOptima Health is seeking a highly motivated an experienced Program Assistant to join our team. The Program Assistant for Behavioral Health Integration (BHI) will support the Director and other BHI leadership by providing support to execute all responsibilities of the position. The incumbent will provide program support for specific and / or ongoing projects within the BHI department. The incumbent will coordinate work or processes with other administrative staff within CalOptima Health and will interact with other departments and external stakeholders.
This position is eligible for telework in California.
Duties & Responsibilities :
95% - Program Support
Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability.
Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals / priorities for the department.
Provides support to staff, including but not limited to preparing meeting materials, maintaining minutes, routing documents, conducting data entry and handling of incoming and outgoing correspondence per administrative policy.
Provides administrative support for specific and / or ongoing department projects, such as generating reports, logs, calendars, and mailings, applying general business practices, as well as CalOptima Health policies and procedures under the direction of the Director.
Serves as a liaison between directors and departmental staff; may follow-up on the progress of projects and activities assigned to the Director’s subordinates or to other staff.
Assists with department expenses and budgeting, including processing requisitions for payment.
Coordinates approved travel arrangements in accordance with CalOptima Health’s travel policy for the department.
Handles all incoming invoices and expense reports for Director and other BHI leadership staff as appropriate.
Coordinates work with other administrative staff or plays a key role in the coordination of staff efforts within the department.
Coordinates calendar and schedule of the department Director, including scheduling appointments, meetings and events; exercises discretion in committing time, evaluating needs and making meeting arrangements.
Maintains confidential and sensitive information and files regarding management projects, policy and personnel ensuring appropriate follow-up.
Maintains department directory, organization chart, SharePoint and paid time off calendar.
Utilizes enterprise software to prepare presentations, edit documents, bookmark documents and track data as directed.
Maintains and updates BHI department InfoNet page as needed.
Conducts data entry in support of data collection activities.
Collects data, identifies pertinent information and assists with preparing reports and presentations.
Prepares reports with accuracy of data, including the application of standardized analysis, and assists in the timely production of reports. ?
5% - Completes other projects and duties as assigned.
Minimum Qualifications :
High school diploma or equivalent PLUS 1 year of experience in a previous administrative support role required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying.
Strong organizational skills required.
Preferred Qualifications :
College degree.
Health care experience.
Experience in Microsoft Project, Access, Publisher, Visio and Adobe Acrobat.
Required Licensure / Certifications :
n / a
To apply and see full details, visit : https : / / apptrkr.com / 5878087
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