Contracts Administrator

Why you'll love working for Caltrol:

Caltrol is recognized as a leading provider of automation including process control solutions, valves, instrumentation, and reliability. Caltrol takes great pride in the quality of our employees, products, and services we represent. 

Caltrol is an employee-owned company headquartered in Las Vegas with offices across 4 states (CA, AZ, HI) and one outside the U.S. As an owner, you will be part of an essential and meaningful organization. You’ll find the resources and opportunities to make significant contributions with prospects for career growth and satisfaction. You will work in a team driven culture with talented managers and inspiring coworkers to support you.

What you'll be doing:

• Manage the complete administration of service contracts for Caltrol. This includes contract proposals, booking, SMS updates, the contract renewal process, contract file updates, and the distribution of information to Caltrol personnel and customers.
• Assist Director of Service, Systems Service Engineers, and Technology Consultants with all aspects of the system installed base parts ordering, repair/exchange, foundation support and services.
• Assist Director of Service, Systems Service Engineers, and Technology Consultants in the preparation and closing of systems service quotations, including parts, repairs/exchanges, Foundation/Guardian Support, service contracts, and on-demand services.
• Performs as project coordinator for Systems Service group projects. Works with sales and the Director of Service to generate project proposals and scopes of work.
• Assist the Director of Service in scheduling systems service resources for on-site work.
• Assist the VP of Service on financial contract forecasting.
• Completes required order entry documentation and enters customer orders in Caltrol and Emerson business systems.
• Tracks and follows up with factory personnel to ensure proper construction and delivery and initiates billing and final invoices to customers.
• Assist Director of Service with updating on-call schedules, contact tracking, equipment calibration records, and NIST verification.
• Actively participates with team members to achieve team sales, gross profit, customer satisfaction and continuous improvement activities goals.

What we’re looking for: 

• 5-10 years of professional experience, ideally in contract administration or industrial automation. 
• Contract Administrative experience preferred.
• Associate or bachelor's degree in a related area (Business Admin or Accounting) preferred. 
• Business system data entry experience.
• Proficient with Microsoft software applications, including intermediate/advanced Excel.
• Dedication to customer service excellence. 
• Strong verbal, written, and presentation skills to effectively communicate. 
• Ability to handle special assignments and schedule demanding workloads to meet customer deadlines.
• Willingness to work overtime as the situation requires.
• Works well under pressure: sometimes meeting multiple and conflicting deadlines.

Hiring Range

The hiring range for this position is $85,000 - $100,000 annually plus Quarterly Profit Sharing. This is the pay scale range Caltrol reasonably expects to pay for this position at the time of this posting. The base pay actually offered will take into account internal equity and may vary based on geographic region, skills, qualifications, and experience of the candidate, along with the requirements of the position.

What we offer:

• A work culture that's not just inclusive, but downright celebratory of diversity
• Hybrid work schedule
• Generous base salary Quarterly Profit Sharing
• Employee Stock Ownership (ESOP) opportunities
• Unlimited Flexible time-off
• Medical, Dental, Vision – all effective 1^st day of the month after your hire date
• HSA (with employer contribution) and FSA
• Comprehensive supplementary benefits
• Wellness Benefits
• 401(k) with employer match - because your future is just as important as your present
• Employee Assistance Programs
• Company paid life insurance and buy up options
• Company paid short-term disability insurance
• Pet Insurance
• Student loan repayment match
• Tuition reimbursement
• Professional development opportunities because we believe in investing in greatness. 

Physical Demands: 

Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 10 pounds.

Travel:

Occasional travel to company training and client visits. 4 days / week in Office 

Other Duties:

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Caltrol is deeply committed to creating a diverse and inclusive work environment where everyone is respected, treated fairly, and given equal opportunities to perform to their fullest potential. We are an equal opportunity employer and do not discriminate against any employee or applicant for employment based on race, color, religion, national origin, sex, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law. We believe that diversity and inclusion among our employees are critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. Reasonable accommodation is available for candidates with disabilities, ensuring they can effectively perform essential job functions.    

Salary : $85,000 - $100,000