Secretary/Stockroom Clerk (Casual)

Under general direction performs responsible office work in various departments as appropriate and as assigned by the Department of Administration – Human Resources Division. Performs related duties as required. 

Essential Duties and Responsibilities 

Provides clerical assistance to County department(s); the primary work assignment will be in the Highway Department office and stockroom

Prepares documents and correspondence in accordance with instructions including, but not limited to: reports, letters, memos, forms, agendas, and minutes

Keeps a variety of records, which may include bookkeeping accounts 

Performs data entry and verification, including but not limited to payroll data entry, work order entry, charging out repair parts and supplies

Organizes and maintains file systems and file correspondence and other records.

Answers and screens telephone calls.  Greets visitors and directs to appropriate area or person. 

Responds to requests for information in response to telephone or in-person inquiries from clients, co-workers and the public. Provides resource information and referral sources. 

Requisitions supplies and assists with shipping and receiving

Sorts and distributes mail and correspondence

Makes copies of correspondence or other printed materials

Performs daily and regular duties in support of the Office Coordinator such as in the absence of the Office Coordinator

Provides general administrative and project support to Highway Department management staff

Assists with duties in the stockroom, including but not limited to organizing the parts room, stocking shelves, and maintaining the parts room to insure a safe and orderly work area

Assists working at the parts counter to provide parts and supplies to Highway Maintenance Workers and Foremen

Assists in performance of weekly/monthly/yearly inventory checks

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.                                                    
Education and/or Experience
Completion of high school, including or supplemented by commercial subjects; one or more years responsible office experience; or an equivalent combination of education and experience.

Language Skills                                            
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of the County. 

Mathematical Skills                                                  
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. 

Reasoning Ability                                                     
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations. 

Computer Skills                                           
To perform this job successfully, an individual should have knowledge of word processing and spreadsheet software. 

Certificates, Licenses, Registrations 
None. 

Other Skills and Abilities    
Knowledge of modern office practices and procedures.
Ability to readily learn programs, operations and policy with respect to general functions performed.
Ability to perform a variety of clerical tasks, including typing.
Ability to establish and maintain effective public and working relationships.
Ability to maintain confidentiality in all aspects of work. 

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, and crouch. The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision and peripheral vision and ability to adjust focus. 

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually quiet.

Salary : $21 - $27