What are the responsibilities and job description for the Purchasing Associate position at calumet?
PURPOSE:
The Purchasing Associate will manage the process of procuring products and services required for the operation of NWLA Calumet Refining. This will include assuring that purchases occur under preferred multi-site sourcing agreements when applicable, and under prescribed practices in all cases. This position will report to the Regional Procurement Manager and will work closely with site end users, vendors and Corporate Accounts Payable as part of the procure-to-pay process.
Training for this position will occur at our Shreveport facility and this position will support all NWLA Calumet Refineries.
This role will ensure consistent application and adherence to the company’s procure-to-pay processes and procedures and will be responsible for managing the invoice resolution process. It will also serve to provide local, end-user expertise as required throughout the procure-to-pay processes.
The individual we seek will have experience and understanding of financial systems, with emphasis in ERP procurement modules. It will be the responsibility of the Purchasing Associate to ensure that products and services are ordered in a timely manner, according to established standard operating procedures and internal customer needs. The role will be responsible for determining the most appropriate method to procure, leveraging a variety of methods available including, but not limited to applying against multi-site/strategically sourced agreements; engaging Purchasing/Sourcing managers for potential quotation, proposal and/or bid processes; or procuring the requested items via the company purchasing card.
Calumet is a large and diverse business, and few if any of our people are able to concentrate on only one functional area of responsibility. The Purchasing Associate will be able to take on additional duties and responsibilities related to procurement, including participation in special projects at times.
KEY OBJECTIVES AND RESPONSIBILITIES:
• Ensure all requests follow Calumet procurement and accounting policies and procedures.
• Function as a liaison between Procurement, Accounts Payable, Vendors and Internal Customers to assist with procedural and invoice resolution issues in the purchase-to-pay process.
• Support Purchasing/Sourcing by identifying quotation/proposal/bid opportunities in the requisition process and providing other assistance as needed.
• Performs daily reviews of data related to open purchase orders, aged receipts, invoice discrepancies between supplier invoices and accrued amounts, and identify transactions to be corrected. This is to ensure accurate and timely P2P data collection.
• Other duties as assigned by Regional Procurement Manager.
REQUIRED EDUCATION/EXPERIENCES:
• High School Diploma or Equivalent.
PREFERRED EDUCATION/EXPERIENCES:
• College degree preferred.
• SAP experience preferred.
COMPETENCIES:
• 3 years in Purchasing/Financial system experience ERP.
• Demonstration of Calumet Values – Safety, Environment & Social Responsibility, Teamwork, Ownership, Passion for Customers, and Excellence
