What are the responsibilities and job description for the Procurement Division Chief - Finance and Budget position at Calvert County, MD?
JOB
The Department of Finance & Budget is seeking a strategic leader and dedicated professional with a passion for optimizing procurement processes and driving cost savings. Reporting to the Finance & Budget Operations Deputy Director, you will play a crucial part in developing and implementing comprehensive procurement strategies that align with Calvert County Government’s goals. This position will lead and mentor a team of procurement professionals, fostering a culture of excellence and continuous improvement. Manage vendor relationships, negotiate contracts, and ensure the best value for Calvert County Government. Ensure compliance with all regulatory requirements and internal policies and support overall Calvert County Government objectives. We encourage you to apply for this exciting opportunity!Job DescriptionManages and supervises the County’s centralized procurement and contract administration. The position serves as the principal public purchasing official for the County and is responsible for the procurement of goods and services, as well as the management of warehouse assets and disposal of surplus property. Develops policies and procedures; evaluates and processes requisitions; procures materials, supplies and services; administers contracts; manages fixed assets and surplus property. The position works within applicable laws, rules and regulations, and County policies. Other duties include supervising procurement staff, reviewing and assessing department workloads, and presenting information to staff, management, officials, and vendors. The work requires considerable prior experience in procurement administration. The Procurement Division Chief also ensures that the procurement process is efficient, transparent, and achieves the best value for the county’s financial resources.The position reports to the Deputy Director of Operations.Essential Job FunctionsPlans, directs, organizes, and assesses the daily procurement operations for Calvert County Government, including the procurement of goods and services, management of assets, and disposal of surplus property. Establishes and monitors controls to evaluate operations; takes appropriate actions to correct performance and adjust programs to meet requirements.Oversees all county purchasing activities, including solicitation processes, contract development, and contract negotiations.Supervises positions and personnel to make best use of employees; participates in the selection of new staff, develops employees' capabilities; counsels employees and recommends disciplinary actions; enforces department and County policies and procedures.Develops and interprets policies and procedures governing the conduct of procurement transactions in accordance with all Federal, State, and local requirements related to procurement; ensures compliance with the same. Establish programs, manuals and forms, as deemed necessary to facilitate and implement the applicable procurement regulations and Code of Public Local Laws.Determines and provides advice for the most advantageous method and best practices for procurement. Recommends changes to the Code of Public Local Laws for procurement matters. Provides testimony to legislature on proposed changes. Communicates procurement information to staff, management, officials, and vendors. Commits and encumbers the County and authorizes purchases for the County. Recommends award of contracts in excess of $30,000 or more to the Board of County Commissioners.Oversees the bid opening process, the analysis of proposals, contract compliance, applicable codes and regulations, contract completion, and termination process. Establishes lines of credit with new vendors.Supervises the maintenance and tracking of the County’s fixed asset program.Develops and delivers reports and presentations to senior leadership, the County Executive, and the County Council, as necessary.Supervises the end-of-fiscal year closeout for procurement-related items.Determines the County's monthly on-road diesel fuel tax, prepares reports, and sends payments to the State.Serves as Calvert County representative on the Southern Maryland Cooperative Purchasing Committee.Other DutiesPerforms related work as required.Knowledge, Skills, and Abilities (These are pre-employment KSA that apply only to Essential Job Functions.)Knowledge of--Principles and practices of procurement administration as applied to public sector procurement requirements, especially at the county and state-levelAdministrative practices and procedures as applied to the operations of a procurement function.Effective techniques of supervision.Use of procurement management software and enterprise resource planning (ERP) systems.Ability to--Administer governmental procurement program.Perform technical procurement work.Establish and maintain effective working relationships with others encountered at work.Manage staff, daily operations, and policy development and implementation.Communicate effectively both orally and in writing.Deal effectively with the public.Required Qualifications (Note: Any acceptable combination of education, training and relevant experience that provides the above knowledge, abilities and skills may be substituted on a full-time year for year basis.)Training and/or Education: Bachelor's degree in Business Administration, Public Administration, Finance, or a related field. Experience: Six years of progressively responsible public sector procurement experience which must include considerable experience managing staff, daily operations, customer service and policy development and implementation.Workday Procurement and Workday Financial Management experience are strongly preferred.Procurement experience in the State of Maryland is strongly preferred.Licenses or Certificates: Certified Maryland Procurement Officer (CMPO), Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), Certified Purchasing Manager (CPM), NIGP Certified Procurement Professional (NIGP-CPP), or other relevant certifications are preferred.Special Requirements: Subject to background investigation.Physical Demands: Operation of technology devices such as a computer, phone, keyboard, mouse, and other related hardware.Unusual Demands: Work is subject to deadlines and frequent interruptions.FLSA Status: ExemptCompensation Steps: Pay rate: $89,180 - $102,339 annuallyGrade 727, 35 hours per weekContract positionDepartment of Finance & BudgetApplication Deadline: This position will remain open until filledThis position allows for telework, meaning the employee may be able to work from home or another offsite location for part of the workweek, but they are still required to come into the office regularly. This arrangement is at the supervisor's discretion and may change based on business needs.Calvert County Government offers a comprehensive benefits package designed to support employees' health, financial well-being, and work-life balance. Benefits include: 15 days of sick leave10 days of annual leave5 days of personal leave13 paid holidays *14 in an election yearDefined Contribution Plan457(b) Deferred Compensation Plan35-Hour workweekMedical, dental, and vision coverageFlexible spending accountsUp to 80% tuition reimbursementGym membership discountsPlease Note: A complete application is required to be considered for a position within Calvert County Government. All prior work experience, education, and other certifications should be entered into the application and supplemental questions should be answered completely. Attachments are not provided to hiring managers unless you are selected for an interview.Accommodations will be made for individuals with disabilities upon reasonable notice. County application required.
The Department of Finance & Budget is seeking a strategic leader and dedicated professional with a passion for optimizing procurement processes and driving cost savings. Reporting to the Finance & Budget Operations Deputy Director, you will play a crucial part in developing and implementing comprehensive procurement strategies that align with Calvert County Government’s goals. This position will lead and mentor a team of procurement professionals, fostering a culture of excellence and continuous improvement. Manage vendor relationships, negotiate contracts, and ensure the best value for Calvert County Government. Ensure compliance with all regulatory requirements and internal policies and support overall Calvert County Government objectives. We encourage you to apply for this exciting opportunity!Job DescriptionManages and supervises the County’s centralized procurement and contract administration. The position serves as the principal public purchasing official for the County and is responsible for the procurement of goods and services, as well as the management of warehouse assets and disposal of surplus property. Develops policies and procedures; evaluates and processes requisitions; procures materials, supplies and services; administers contracts; manages fixed assets and surplus property. The position works within applicable laws, rules and regulations, and County policies. Other duties include supervising procurement staff, reviewing and assessing department workloads, and presenting information to staff, management, officials, and vendors. The work requires considerable prior experience in procurement administration. The Procurement Division Chief also ensures that the procurement process is efficient, transparent, and achieves the best value for the county’s financial resources.The position reports to the Deputy Director of Operations.Essential Job FunctionsPlans, directs, organizes, and assesses the daily procurement operations for Calvert County Government, including the procurement of goods and services, management of assets, and disposal of surplus property. Establishes and monitors controls to evaluate operations; takes appropriate actions to correct performance and adjust programs to meet requirements.Oversees all county purchasing activities, including solicitation processes, contract development, and contract negotiations.Supervises positions and personnel to make best use of employees; participates in the selection of new staff, develops employees' capabilities; counsels employees and recommends disciplinary actions; enforces department and County policies and procedures.Develops and interprets policies and procedures governing the conduct of procurement transactions in accordance with all Federal, State, and local requirements related to procurement; ensures compliance with the same. Establish programs, manuals and forms, as deemed necessary to facilitate and implement the applicable procurement regulations and Code of Public Local Laws.Determines and provides advice for the most advantageous method and best practices for procurement. Recommends changes to the Code of Public Local Laws for procurement matters. Provides testimony to legislature on proposed changes. Communicates procurement information to staff, management, officials, and vendors. Commits and encumbers the County and authorizes purchases for the County. Recommends award of contracts in excess of $30,000 or more to the Board of County Commissioners.Oversees the bid opening process, the analysis of proposals, contract compliance, applicable codes and regulations, contract completion, and termination process. Establishes lines of credit with new vendors.Supervises the maintenance and tracking of the County’s fixed asset program.Develops and delivers reports and presentations to senior leadership, the County Executive, and the County Council, as necessary.Supervises the end-of-fiscal year closeout for procurement-related items.Determines the County's monthly on-road diesel fuel tax, prepares reports, and sends payments to the State.Serves as Calvert County representative on the Southern Maryland Cooperative Purchasing Committee.Other DutiesPerforms related work as required.Knowledge, Skills, and Abilities (These are pre-employment KSA that apply only to Essential Job Functions.)Knowledge of--Principles and practices of procurement administration as applied to public sector procurement requirements, especially at the county and state-levelAdministrative practices and procedures as applied to the operations of a procurement function.Effective techniques of supervision.Use of procurement management software and enterprise resource planning (ERP) systems.Ability to--Administer governmental procurement program.Perform technical procurement work.Establish and maintain effective working relationships with others encountered at work.Manage staff, daily operations, and policy development and implementation.Communicate effectively both orally and in writing.Deal effectively with the public.Required Qualifications (Note: Any acceptable combination of education, training and relevant experience that provides the above knowledge, abilities and skills may be substituted on a full-time year for year basis.)Training and/or Education: Bachelor's degree in Business Administration, Public Administration, Finance, or a related field. Experience: Six years of progressively responsible public sector procurement experience which must include considerable experience managing staff, daily operations, customer service and policy development and implementation.Workday Procurement and Workday Financial Management experience are strongly preferred.Procurement experience in the State of Maryland is strongly preferred.Licenses or Certificates: Certified Maryland Procurement Officer (CMPO), Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), Certified Purchasing Manager (CPM), NIGP Certified Procurement Professional (NIGP-CPP), or other relevant certifications are preferred.Special Requirements: Subject to background investigation.Physical Demands: Operation of technology devices such as a computer, phone, keyboard, mouse, and other related hardware.Unusual Demands: Work is subject to deadlines and frequent interruptions.FLSA Status: ExemptCompensation Steps: Pay rate: $89,180 - $102,339 annuallyGrade 727, 35 hours per weekContract positionDepartment of Finance & BudgetApplication Deadline: This position will remain open until filledThis position allows for telework, meaning the employee may be able to work from home or another offsite location for part of the workweek, but they are still required to come into the office regularly. This arrangement is at the supervisor's discretion and may change based on business needs.Calvert County Government offers a comprehensive benefits package designed to support employees' health, financial well-being, and work-life balance. Benefits include: 15 days of sick leave10 days of annual leave5 days of personal leave13 paid holidays *14 in an election yearDefined Contribution Plan457(b) Deferred Compensation Plan35-Hour workweekMedical, dental, and vision coverageFlexible spending accountsUp to 80% tuition reimbursementGym membership discountsPlease Note: A complete application is required to be considered for a position within Calvert County Government. All prior work experience, education, and other certifications should be entered into the application and supplemental questions should be answered completely. Attachments are not provided to hiring managers unless you are selected for an interview.Accommodations will be made for individuals with disabilities upon reasonable notice. County application required.
Salary : $89,180 - $102,339
