What are the responsibilities and job description for the Payroll Clerk position at Calvert County Public Schools?

NOTICE OF VACANCY

February 24, 2025

POSITION : Payroll Clerk

LOCATION :

Department of Finance

POSITION SUMMARY :

Processes payroll-related functions for Calvert County Public Schools.

REPORTS TO :

Chief Financial Officer and Supervisor of Finance

EDUCATION, CERTIFICATION, AND EXPERIENCE :

High school diploma or possession of a general education development (GED) program certificate
Advanced training in business, accounting and word processing, Associate of Arts degree
Experience with payroll related procedures, including IRS

KNOWLEDGE, ABILITIES, AND SKILLS :

These are pre-employment knowledge, abilities, and skills that apply to the Essential Job Functions.)

At the time of application, the candidate must have :

Demonstrated proficiency in the use of personal computers and software applications, including word processing and spreadsheets (Microsoft Excel preferred).

Demonstrated proficiency in the operation of calculators and related office

Demonstrated proficiency in organization skills and general math

Skill and ability to communicate orally and in writing with individuals within and outside the school

Excellent interpersonal communication skills and pleasant telephone

Ability to produce an accurate work

Proven ability to work with a minimum of direct supervision and to carry a project to its

Willingness and capability to work beyond the normal workday as needed to meet deadlines and attend or participate in meetings (infrequently required).

Demonstrated ability to exercise good judgment in making decisions, including handling telephone calls and composition of correspondence.

Demonstrated ability to react to change productively and perform other duties as

Demonstrated success in accomplishing tasks akin to the responsibilities listed

Such alternatives to the above qualifications as the Calvert County Public Schools may find appropriate and acceptable.

ESSENTIAL JOB FUNCTIONS, DUTIES & RESPONSIBILITIES :

Input information from timesheets into Excel spreadsheets and upload them into the payroll system in a timely manner for semi-monthly payroll processing.

Verify that salary information agrees to appropriate salary schedule as approved by the Board of

Transmit direct deposit information to

Review and post all approved employee leave requests in EAC.

Review and verify all documentation for arithmetical

Process employment verifications as

Complete and submit Workers Compensation verifications as

File payroll information in appropriate employee files and maintains other files and reports as necessary in an organized

Maintain knowledge of all employee organization agreements to monitor compliance with leave and other issues that may affect payroll.

Prepare payroll date and work

Handle calls, research questions and correspondence regarding paycheck and deposit information, including withholdings, deductions, calculation of pay, leave, etc.

Provide support and backup as needed for other finance department team members Some of these responsibilities include processing appointment notices, verifying voluntary deductions, processing vendor payments, producing and filing Maryland State Retirement reports, calculating and transmitting payroll taxes and year end W-2 verification and processing.

Comply with all related federal, state, and local laws, regulations, and

Work extended hours and / or flexible hours as necessary with the supervisor's pre-approval.

Think, concentrate, and interact positively with

Come to work regularly and

Work under stress and meets all

Participate in professional development opportunities

OTHER DUTIES :

Duties listed are not intended to be all inclusive nor limit duties that might reasonably be assigned.)

Performs related work as required or assigned by the Chief Financial Officer and Supervisor of Finance

PHYSICAL DEMANDS :

Work is performed in a typical office environment and may require minimal lifting. Position is essentially sedentary.

UNUSUAL DEMANDS :

May be required to work flexible hours as necessary.

TERMS OF EMPLOYMENT :

Twelve (12) month position and salary commensurate with qualifications applied to the salary schedule for support employees (Scale 17). All employees are encouraged to have automatic payroll deposit.

FLSA STATUS : Non-exempt

EVALUATION :

Performance will be evaluated in accordance with the policy on evaluation as established by the Calvert County Public Schools.

EFFECTIVE DATE OF POSITION :

Immediate Vacancy

APPLICATION PROCEDURE :

All applicants please apply through the applicant tracking system located on the Calvert County Public Schools' website - www.calvertnet.k12.md.us.

References must be directly related to education experience and must include immediate supervisor.

Prior to the filling of any vacancy, permanent employees who have requested a transfer in a timely manner shall be afforded an opportunity meet with the supervisor of the position for which the vacancy exists.

State law requires that anyone hired after October 1, 1986, who will have contact with school children, must be fingerprinted and submit to a criminal background investigation. Federal law requires that a new employee must complete the Employment Eligibility Verification (Form I-9) in person before beginning employment. Employment is conditional upon successful completion of a drug screen. Current employees of the Calvert County Public Schools are exempt from these requirements.

House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention Statement

Pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland - House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention, all applicants are required to report all former employment where direct contact with minors may have occurred. The applicant must submit the contact information of the current employer, all former school employers, and all former employers not school related. Applicants should also include contact information for organizations where the applicant has volunteered, coached, mentored, tutored or otherwise had direct contact with minors.

Nondiscrimination Statement

Calvert County Public Schools does not discriminate on the basis of race, color, religion, sex, age, ancestry or national origin, familial status, marital status, physical or mental disability, sexual orientation, gender identity and expression, or genetic information or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following persons have been designated to handle inquiries regarding the non-discrimination policies :

Director of Student Services

Director of Human Resources

443-550-8000

For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at : https : / / ocrcas.ed.gov or call 1-800-421-3481.

Anti-sexual, Anti-racial and Anti-disability Harassment Statement

Discrimination can manifest itself in behaviors such as bullying, harassment, or intimidation of individuals.

Calvert County Public Schools does not tolerate any form of harassment including, but not limited to, sexual, racial, or disability. Any individual (student, employee, or community member) who believes that he or she has been subjected to any form of harassment is encouraged to report the allegation of harassment.

Students, parents and community members may report allegations of harassment to :

Ms. Cecelia Lewis

Director of Student Services

Calvert County Public Schools

1305 Dares Beach Road

Prince Frederick, MD 20678

Employees may report allegations of harassment to :

Mr. Zachary Seawell

Director of Human Resources

Calvert County Public Schools

1305 Dares Beach Road

Prince Frederick, MD 20678

Calvert County Public Schools is committed to conducting a prompt investigation for any allegation of harassment. If harassment has occurred, the individual will be disciplined promptly. Disciplinary actions for students found to have engaged in any form of harassment may result in suspension or expulsion. Disciplinary actions for employees found to have engaged in any form of harassment may result in suspension or termination.

Calvert County Public Schools encourages all students, parents, employees, and community members to work together to prevent any form of harassment.

For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at : https : / / ocrcas.ed.gov or call 1-800-421-3481.

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