What are the responsibilities and job description for the Sr. Administrative Assistant position at Calvert Systems Engineering Inc?
Sr. Administrative Assistant
Location: Bellevue, NE
Minimum Clearance Required: Top Secret / SCI
Schedule: Monday - Friday 8:00am - 4:30pm
As a Sr. Administrative Assistant, you will be responsible for providing senior/executive-level administrative support to the program including managing office communications/administration to support senior managers.
Who You Are and What You Need:
- Minimum of 10 years' experience in the following areas:
- Experience managing organizational support: execution, and documentation of community forums, in progress review, O-6/Flag Officer engagements, and Combatant Commander-level reviews.
- Experience creating and maintaining daily activity level schedules for projects, meetings and routine business.
- Experience in maintaining historical files of key documents supporting guidance and direction from National Leadership, the Joint Staff, Agencies, Combatant Commands, and the Services.
- Experience facilitating maintain control, accountability and delivery (to include classified material) of Government Furnished Information to National Leadership, Joint Staff, Agencies, Combatant Commanders, and the Services.
- Experience and knowledge required to support the governments developing, drafting, writing and editing correspondence, reports, briefs, and other documents for National Leadership, Joint Staff, Agencies, Combatant Commanders, and the Services.
- Demonstrate knowledge and experience racking system progress/status reporting by receiving, coordinating, tracking and reviewing/analyzing issues, maintaining a calendar, and providing agendas, minutes and other support as required
- Demonstrate knowledge and performance of tasks necessary to maintain daily calendars, travel schedules, setting up coordinating, managing and documenting meetings; correspondence and office management; scheduling distinguished visitor visits through protocol and senior staff.
- Critical thinking skills, both qualitative and quantitative
- Strong technical and analytical skills
- Ability to communicate effectively, both written and verbal
- Strong organizational skills and ability to multi task
- Ability to work independently and as part of a team
- Familiarity with USSTRATCOM organization preferred
What You Will Do:
- Maintain a historical file of key documents which provide guidance and direction from National Leadership, the Office of the Secretary of Defense, the Secretary of Energy/National Nuclear Security Agency, the Joint Staff, Agencies, USSTRATCOM, other Combatant Commanders, and the Services.
- Provide primary support to the government for organization, execution, and documentation of user community management forums, including In Progress Reviews, working groups, O-6/Flag Officer engagements, and Combatant Commander-level reviews. Support will include all tasks necessary to maintain calendars, travel schedules, meetings, correspondence, and office management.
- Support and facilitate the delivery of Government Furnished Information (GFI) to National Leadership, the Office of the Secretary of Defense, the Secretary of Energy/National Nuclear Security Agency, the Joint Staff, Agencies, USSTRATCOM, other Combatant Commanders, and the Services as well as maintain control and accountability for classified material.
- Create and maintain activity-level schedules for projects, meetings, and routine business.
- Support the USSTRATCOM system progress/status reporting by, receiving, coordinating, tracking, and reviewing/analyzing issues and maintaining a user calendar.
- Provide meeting agendas, minutes, and other support, as required.
- Create and maintain daily and travel schedules; set up, coordinate, manage, and document meetings and conferences; and, schedule distinguished visitor visits through protocol and senior staff.
What We Offer:
- Comprehensive benefits including health, dental and vision for the employee and family
- 401k Plan with a company contribution; fully vested immediately
- Company paid Life and ADD insurance
- Company paid Short-Term and Long-Term Disability insurance
- Flexible Spending Accounts
- Paid Time Off (PTO)
- 10 paid holidays
- Employee Assistance Program
- Tuition Reimbursement
Who We Are:
Calvert Systems is a Service-Disabled Veteran-Owned Small Business located in Bellevue, Nebraska with location in ten states and the District of Columbia. Calvert has over 20 years of experience in providing top-shelf Department of Defense customer support while maintaining a family business culture. Our employee base is largely populated with veterans, Calvert focuses on exceeding customer expectations by leveraging collective experiences.
Calvert Systems Engineering provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
