Assistant Property Manager

We are currently searching for an Assistant Property Manager for our growing property management company located in Orange County. Looking for an individual with prior experience in the commercial real estate and/or property management industries and who thrives in a fast paced environment. This position will develop working relationships with the tenants, maintain customer service, manage vendors and maintain lease files. This position will also have accounting/budgeting responsibilities. 
 
 Responsibilities of the Assistant Property Manager are the following:

 

·         Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence.

·         Promote and foster positive relationships with tenants via regular tenant visits and phone calls. Follow up on tenant service requests when necessary. 

·         Coordinate with vendors and service contractors. Provide oversight of maintenance personnel 

·         Assist with supervising daily activities of vendors, including janitorial, trash removal, pest control, landscaping, security. Prepare and coordinate bid proposals and service contracts. Provide administrative support with the bidding process and assist Property Manager in their efforts to ensure compliance with policies and procedures. 

·         Review and code invoices

·         Work with new tenants, ensure timely opening and coordinate approval of plans, signs and other tenant improvements

·         Provide high quality of customer service, update and maintain tenant contract lists and tenant information manuals. 

·         Assist with monthly and quarterly management reports as well as annual budget preparation.  Assist with reconciling actual operating expenses (CAM)

          

        

Requirements:

 

·         2 years of administrative experience in commercial real estate with increasing responsibilities

·         Retail Property/Shopping Centers experience a plus

·         Proficiency with Microsoft Office, Yardi and Outlook skills required

·         Excellent written and verbal communication skills. Ability to multi-task and work well with others

·         Must posse’s strong leadership and organizational skills.

·         Strong organizational skills and ability to manage and prioritize multiple tasks and projects. 

·         Understand property management and accounting issues. 

·         Comprehend and effectively manage complex regulatory requirements and solve problems

·         Must be self-motivated and have a positive attitude