System Accounts Payable Team Lead

Responsibilities

· Subject matter expert for all Accounts Payable systems and processes.

· Coordinate the activities of the staff to ensure invoices are paid correctly and timely.

· Implement, monitor and maintain Vendor invoice EDI files.

· Post 810 files daily.

· Make recommendations to the Manager concerning employee selection, performance appraisals, and performance problems.

· Monitor production of employees assigned to their team.

· Orient and train new employees assigned to his/her area.

· Monitor and review the workload that is distributed to each employee.

· Assist the Manager whenever necessary in establishing workflow guidelines and procedures.

· Maintain statistics and reports for the Manager to monitor the production.

· Responsible for follow-up on customer service issues and credit holds. Directing staff as needed.

· Make payment selections daily for assigned companies.

· Review open payables weekly for inconsistencies or errors. Resolve any issues and train staff accordingly.

· Add Vendors daily, identifying reportable income and verifying address and tax ID number.

· Review 1099 files at year end for completeness.

· Prepare and file 1099s along with any corrections if needed.

· Make recommendations regarding policies and procedures in Accounts Payable as needed.

Knowledge, Skills & Abilities

Patient Group Knowledge (Only applies to positions with direct patient contact)

The employee must possess/obtain (by the end of the orientation period) and demonstrate the knowledge and skills necessary to provide developmentally appropriate assessment, treatment or care as defined by the department’s identified patient ages. Specifically, the employee must be able to demonstrate competency in: 1) ability to obtain and interpret information in terms of patient needs; 2) knowledge of growth and development; and 3) understanding of the range of treatment needed by the patients.

Competency Statement

Must demonstrate competency through an initial orientation and ongoing competency validation to independently perform tasks and additional duties as specified in the job description and the unit/department specific competency checklist.

Common Duties and Responsibilities
(Essential duties common to all positions)

1. Maintain and document all applicable required education.

2. Demonstrate positive customer service and co-worker relations.

3. Comply with the company's attendance policy.

4. Participate in the continuous, quality improvement activities of the department and institution.

5. Perform work in a cost-effective manner.

6. Perform work in accordance with all departmental pay practices and scheduling policies, including but not limited to, overtime, various shift work, and on-call situations.

7. Perform work in alignment with the overall mission and strategic plan of the organization.

8. Follow organizational and departmental policies and procedures, as applicable.

9. Perform related duties as assigned.

Education

• Bachelor's Degree (Required) Experience:7 years direct accounts payable experience in healthcare. Demonstrated knowledge and ability to apply generally accepted accounting principles (GAAP), taxation practices, and strong understanding of internal control practices. Substitution: Bachelor's Degree in related field with 10 years accounts payable experience in healthcare.

Credentials

• No Certification, Competency or License Required

Work Schedule: Days

Status: Full Time Regular 1.0

Location: General Hospital

Location of Job: US:WV:Charleston

Talent Acquisition Specialist: Tamara B. Young tammy.young@vandaliahealth.org