What are the responsibilities and job description for the Project Administrator position at Camp Construction Services?
Founded in 1978, CAMP Facility Services offers a vibrant work environment and a strong commitment to quality, accessible support, and holistic project management. We prioritize relationships with clients and staff alike, treating everyone like family.
Specializing in commercial construction and building maintenance, we serve construction managers, property managers, and building owners across diverse sectors. Our mission emphasizes partnership, continuous improvement through teamwork and education, and exceeding expectations to build lasting relationships based on respect and professionalism.
Why join our CAMP?
Our employees are encouraged to take advantage of an array of benefits and opportunities, including:
- Health Benefits - Medical, Dental & Vision
- 401K and Company Match Benefits
- Paid Holidays, Vacation, and Personal Time Off
- 1 Paid Day Off for Community Service
- Employee Referral Bonuses
- Tuition Reimbursement
- Advancement Opportunities
How you will contribute to our TEAM:
- Assist in creating and updating project schedules as needed.
- Coordinate with team members to ensure schedule adherence.
- Assist in placing orders for necessary materials and supplies.
- Maintain accurate records of material orders and inventory.
- Review and compile job documentation, including daily crew sheets, photos, notes, reports, etc.
- Ensure all documentation is accurate, complete, and properly organized.
- Maintain digital and physical filing systems for project documents.
- Review employee timecards for accuracy and completeness.
- Identify and resolve discrepancies in timecard entries.
- Prepare timecard summaries for payroll processing.
- Assist in the creation of Time and Materials (T&M) billing by compiling relevant job documentation.
- Ensure accurate and detailed billing information based on project records.
- Support team members with administrative needs.
- Help maintain a well-organized and efficient workflow.
- Assist with data entry into project management software.
Knowledge, Skills, Ability, & Experience
- High school diploma or equivalent required; associate or bachelor’s degree preferred.
- Proven experience in administrative support, preferably in a construction or restoration environment.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work independently and as part of a team.
- Strong written and verbal communication skills.
- Experience with project management software is a plus.
- Ability to learn industry-specific software.
- Ability to effectively manage project documentation, coordinate resources, and track tasks to ensure project timelines are met.
- Strong ability to prioritize tasks, meet project deadlines and coordinate with multiple teams to keep projects on schedule.
- Ensures accuracy in work orders, material inventories, and compliance documentation to maintain project quality.
- Proficiency in inputting and managing job site reports, invoices, purchase orders, and labor hours using industry-specific software.
- Ability to coordinate subcontractors, equipment deliveries, inspections, and project timelines using scheduling software.
- Ability to collaborate effectively with project managers, superintendents, subcontractors, and field crews to support seamless project execution.
