Administrative Services Coordinator

Camp Korey is more than a camp. Its a place where kids with life-altering medical conditions can just be kids, entirely free of charge. We believe that all children should be able to experience both the joys of childhood and the profound, life-changing impact of camp. Every year, thousands of campers and family members gather in a community of people with shared experiences to sing, dance, laugh, grow, and discover their potential in a medically safe and adaptable environment. Here, campers with 90 diagnoses can take a true break from being patients and rediscover the joy of being a kid.

Our team of year-round and seasonal staff work together to make these joys and impacts a reality. We value the background, skills, and lived experiences of our team in bringing diverse representation to our organization. Every day, we make a difference in families lives.

The Administrative Services Coordinator is responsible for financial, human resource, and administrative functions at Camp Korey. This includes accounting, payroll, personnel administration in the HRIS, benefit updates, and recruitment support.

This is a full-time (40 hours per week) position, Monday through Friday during daytime hours, primarily onsite. There is some flexibility in scheduling and work may occasionally require evenings and weekends. Additionally, this position has recurring work situations that involve having a high degree of discretion. The need for accuracy, confidentiality, and effective utilization of resources and routines is high. Success in this role hinges on being meticulous, maintaining professionalism, adept problem-solving skills, superior written and verbal communication abilities, outstanding customer service aptitude, and the capacity to navigate and defuse tense situations. Your contributions will directly impact our ability to fulfill our mission.

What you'll be doing (with training and a team):

• Supporting talent management strategies in recruitment, training, performance management, and employee engagement and retention initiatives.
• Prepare invoices, checks, account statements, chart of accounts, Payroll reports, and general ledger accounts with various registers; extracts general ledgers information; compiles cost revenue reports, budget, and balance sheets; reconciles bank statements; reconciles donations and gifts in kind.
• Perform day-to-day activities of accounts payable, cash receipts, and disbursements, invoicing/billing, customer and donor credits and collections, payroll/benefits, fixed asset records including titling and licensing, general and entity accounting, cost accounting, and budgeting.
• Track administrative requirements ensuring compliance with federal and state laws, local requirements, contracts, SeriousFun, American Camp Association and other accreditations needed.
• Review and keep current all organization policies and procedures.
• Maintain accurate and timely personnel records; effectively use the HRIS system; track and report people management statistics.
• Process payroll as needed.
• Maintain all licenses and renewals.
• Track contracts for equipment, supplies, materials, services, and products.
• Lead management of office logistics, including supply inventory, equipment maintenance, and vendor relationships.

What you'll need to bring (necessary requirements):

• 3 years of increasingly progressive accounting experience, and /or experience as a human resources coordinator OR any equivalent combination of experience and education that provides the applicant with the skills, knowledge and abilities required to perform the work.
• Knowledge of generally accepted financial, accounting, budgeting, procurement, contracting, auditing and internal control principles and techniques, and reporting systems.
• Experience with financial systems, QuickBooks Desktop and Online highly preferred.
• Experience in HR systems (HRIS/CORE, Payroll, ATS, Onboarding, LMS); Paycom experience highly preferred.
• Experience in diverse work groups, including the ability to engage consistently in a positive, friendly, collaborative, and inclusive manner.
• Strong interpersonal skills to handle sensitive and confidential situations.
• Ability to organize details, set priorities, and meet deadlines with a consistent commitment to follow through.
• Strong communication skills to demonstrate professionalism, courtesy, tact, compassion, and sound judgment, including distilling and presenting complex concepts and practices into a form that is easily understood by non-experts.
• Experience in non-profit operating and capital budget development and administration (PREFERRED)
• Life or professional experience with individuals with terminal or life-altering medical conditions (PREFERRED)
• Communication capability in multiple languages (PREFERRED)

Certificates/ Licenses/ Registrations necessary to meet Camp Korey requirements:

• Valid drivers license with reliable self-transportation to areas not served by mass transit; driving record acceptable to Camp Koreys insurance policy
• Immunization history with current vaccines and boosters
• Must have or obtain CPR/AED certification
• Acceptable background check clearance

What you can expect from us:

• A positive team environment!
• Support in managing life and work with acknowledgment that looks different for each person. Flexible schedule options based on role and choice.
• Regular, appropriate, and constructive feedback focused on growth and based in compassion. Paid training for skill development and career progression.
• A well-rounded benefits plan including:
  • Medical insurance with 80% of the premium paid by Camp Korey for you AND 70% of your family premiums
  • Group rate dental insurance
  • 401K with 100% match up to 4% of your salary
  • PTO starting at 18 days per year
  • Paid Holidays (10) 2 Floating Holidays
  • LTD, Life Insurance, Supplemental Life Insurance
  • Employee Assistance Program
  • Bereavement & Hardship Leaves based on family of choice

As an organization that is founded on the principles of accessibility and advocacy, Camp Korey is dedicated to creating a safe and fun-filled environment for everyone involved. To us, those same values apply in providing equal employment opportunities. Here, our workforce is encouraged and celebrated for bringing their diverse experiences, perspectives and backgrounds to serving campers and families.

We have a strict policy against harassment and retaliation of any type and are dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment, including inquiring about, discussing or disclosing information about compensation. Our goal is to provide a work environment free from discrimination, harassment, and retaliation as well as other disrespectful or other unprofessional conduct based on any protected class: race (including natural hairstyles), color, religion (including religious dress and grooming practices), national origin (including language use restrictions), age (40 and over), legally protected medical condition (including cancer and AIDS/HIV), physical or mental disability, marital status, sex (including sexual harassment, sex stereotypes and pregnancy, childbirth and related medical conditions), sexual orientation, reproductive health decision making, ancestry, genetic information/ characteristics, gender, gender identity, gender expression, transgender, military and veteran status, or any other characteristic or activity protected by law. We also prohibit discrimination, harassment, retaliation, disrespectful or unprofessional conduct based on the perception that anyone has any of the above characteristics or is associated with a person who has or is perceived to have any of those characteristics.

Camp Korey will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified candidates with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If candidates need assistance to perform their job duties because of a physical or mental condition, they should contact the Head of Human Resources at 360-416-4110 or info@campkorey.org.