Payroll and Benefits Specialist

Job Title : Payroll and Benefits Specialist (view PDF)Department : Human ResourcesReports to : Human Resources ManagerSalary Range : $34- $38 / hourLocation : Hybrid-Remote (San Francisco Office : 2-4 days a month; Camp : 2-3x a year)About Tawonga Tawonga’s mission is to provide educational and recreational programs for children, adults and families that foster self-esteem, lifelong friendships and community, connections with nature, and positive Jewish identity and spirituality. We run programs at our residential campsite next to Yosemite National Park and in the Bay Area, serving 5,000 people annually.About Camp Tawonga’s Culture At Camp Tawonga, we are a caring, collaborative, joyous group of professionals who take great pride in fulfilling our mission and having fun while doing it. We have deep respect for our community, the children and the families who participate in our programs; for the natural world; and for the Jewish value of “tikkun olam” – repairing the world. Our team has taken many different paths to arrive at Tawonga, from growing up as campers at Camp to being brand new to working at a summer camp or even a nonprofit. We are a Jewish organization, and we welcome and are inclusive of all staff and community members, Jewish and non-Jewish alike. We are committed to JEDI ( justice, equity, diversity and inclusion) and the ongoing reflection, learning and action required to be aligned with these values.Equal Opportunity Employer Camp Tawonga is an Equal Opportunity Employer, values diversity and is committed to being an equitable and inclusive environment for all employees. We are committed to building a team that represents a variety of backgrounds, perspectives and skills, and to hiring people of color, LGBTQ individuals and women. All employment is decided on the basis of qualifications, merit and organizational need.Job Purpose and Description The Payroll and Benefits Specialist plays a critical role in ensuring timely and accurate administration of payroll processes, management of benefits programs, and ensuring compliance with federal, state, and local regulations. In addition to these responsibilities, the Payroll and Benefits Specialist supports month-end, quarter-end, and year-end close processes, and assists with annual financial audits. This position works closely with Human Resources (HR), Finance, and Camp Tawonga staff and reports to the HR Manager, contributing to the overall financial accuracy and integrity of Camp Tawonga’s operations.Essential Duties and Responsibilities Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.Payroll ProcessingManage biweekly and off-cycle payroll processing for year-round, temporary, and seasonal employees. Work collaboratively with HR Manager to ensure accuracy of ADP payroll system, including hires, terminations, employee payroll changes, including promotions, terminations, and status updatesEnsure accurate processing of payroll adjustments, deductions, garnishments, and child support orders, etc.Manage and ensure accuracy of other contributions or deductions (e.g. employee portion of benefits, payroll taxes, retirement contributions, etc.)Monitor timesheets, vacation balances, and time-off approvals to ensure payroll accuracy.Employee Support : Respond to payroll-related questions and concerns from staff.Compliance, Auditing & Reporting : Ensure full payroll compliance, including support with filing of payroll tax returns, support annual audits (e.g., Workers Compensation) and ensure accurate payroll records are maintained. Coordinate with Finance & HR on payroll-related reconciliations and reportingSystems & Process Improvements : Collaborate with HR and Finance teams to improve payroll processes and user experience.Prepare month-end close tasks related to payroll and benefits.Receipts and ReimbursementsProcess part-time staff reimbursements for approved expenses in alignment with organizational policiesReview, validate, and reconcile receipts for reimbursements, ensuring timely processingEnsure reimbursements are accurately reflected in payroll and financial recordsAddress inquiries regarding reimbursement policies and processes from staff and managementBenefits AdministrationCoordinate daily, biweekly, monthly, quarterly, and annual benefits processingOversee maintenance of employee benefit files and keep benefits information (e.g. dependents, plan selections, deductions, etc.) accurate and up to dateReview and process monthly benefit invoices for HR Manager approvalServe as secondary primary organizational contact after HR Manager for plan vendors and third-party administratorsMaintain all data, including historical data, related to benefitsEnsure timely compliance with applicable benefits-related regulationsSupport HR Manager with annual open enrollment process, trainings, presentations of information / materials, and other internal needs to ensure staff understand and best utilize benefits offeringsEmployee Support : Provide guidance on benefits-related questions and concerns from staffTeam SupportSupport with annual ACA, 403b, and other related auditsSupport with governmental and other compliance projects and / or tasksGeneral support and assistance to Chief Operations OfficerGeneral ongoing support and assistance to Finance and Accounting department as necessaryAssist other departments with administrative projects and back up on phonesSupport summer camp operations by interacting with families during some assigned bus departures and returns, along with other Bay Area year-round staffSupport Bay Area programs by interfacing with families at Tawonga’s annual Erev Rosh Hashanah celebration in the Bay Area once per year, with other Bay Area year-round staffSupport summer camp operations by checking Tawonga’s “info@tawonga.org” email outside of normal business hours on a few scheduled evenings over the summer. This responsibility is shared with other Bay Area year-round staff.Other duties as assigned at the discretion of the Chief Operations Officer, Senior Finance Director and Accounting Manager to support departmental and / or agency initiativesAuditSupport Accounting Manager and Senior Director of Finance with document retrieval, and other key aspects of annual external auditSupport with other internal and external audits as necessaryMonth-, Quarter-, and Year-End Close and ReportingProfessional DevelopmentResearch and participate in relevant, ongoing, continuous professional development as it pertains to the role and / or business needs (e.g., training materials, coursework, webinars, etc.)Training, Experience, Skills, and Qualities RequiredExperience with HRIS systems such as GoCo, ADP, Workday, UKG, or similar platforms.Minimum 2 years of direct payroll processing and benefits administration experienceProficient with MS Excel / Google Sheets (Pivot tables, vlookup, and managing / manipulating large data sets)Strong knowledge of federal, state, and local regulations related to payroll and benefits (e.g., FMLA, COBRA, ACA)Ability to hold sensitive information professionally and in confidenceExcellent verbal and written communication skillsExcellent interpersonal and customer service skillsExcellent organizational skills and attention to detailExcellent time management skills with a proven ability to meet deadlinesStrong analytical and problem-solving skills.Ability to work independently and make appropriate decisions in routine situationsPreferredNon-profit payroll and benefits experienceExperience with ADPAbility to communicate clearly, compassionately, and concisely with people from various backgroundsSupervisionThis position reports directly to the Human Resources ManagerThis position will occasionally indirectly report to the Accounting Manager as appropriateSoftware This position will heavily use the following types of software : Google SuiteADPEaseQuickbooks OnlineRampPhysical Demands The physical demands listed below are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations will be made that enable people with disabilities to perform the essential functions : Typing, writing, reading, hearing, and speakingUse of hands and fingers to operate office equipment, especially a computerStanding, walking, kneeling, and frequent sitting with some lifting up to 30 poundsThis role is a hybrid-remote position. Camp Tawonga will provide a company laptop, mouse, keyboard, and reasonable accommodations as needed to ensure the employee can work from home. It is expected that this position attends scheduled in-person meetings and events (approximately 2-4 times a month). Tawonga maintains a collaborative, team-oriented culture, and requirements to work in-person may increase in the future. Occasionally, this position will support the program team(s) on site at our camp location near Groveland (2-3 times a year).Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties and / or responsibilities that are required of the employee for this job. Job duties, responsibilities and activities may change at any time with or without notice based on the needs of Camp Tawonga.Compensation and Benefits This position is a full time non-exempt, year-round, and benefited position. The pay range for this position is $34-$38 an hour. Camp Tawonga offers a competitive compensation package which includes medical, dental, life insurance, retirement with company match and contribution, and paid sick, holiday, and vacation leave.To Apply To ensure consideration, please submit a cover letter and resume explaining your qualifications for and interest in the position. Send applications to applications@tawonga.org with Payroll and Benefits Specialist in the subject line. Applications will be accepted on a rolling basis, and Tawonga is seeking to hire for this position as soon as possible.#J-18808-Ljbffr

Salary : $34 - $38