Payroll Specialist

Campari Group today is a major player in the global branded spirits industry, with a portfolio of over 50 premium and super premium brands, marketed and distributed in over 190 markets around the world, with leading positions in Europe and the Americas.

Headquartered in Milan, Italy, Campari Group owns 22 plants worldwide and has its own distribution network in 22 countries, and employs approximately 4,000 people.

Shares of the parent company Davide Campari - Milano N.V. are listed on the Italian Stock Exchange since 2001. Campari Group is today the sixth-largest player worldwide in the premium spirits industry.

Company: Campari America
Job Title: Payroll Specialist
Job Location: New York, NY
Reports to: Payroll Manager
Organizational Layer (global, regional or local): Local

General Description of the Role

Campari Group is a major player in the global beverage sector, trading in over 190 nations around the world with a leading position in the Italian and Brazilian markets, and a strong presence in the US and Continental Europe. Gruppo Campari employs over 2,000 people globally. The shares of the parent company, Davide Campari-Milano S.p.A. (Reuters CPRI.MI - Bloomberg CPR IM), are listed on the Italian Stock Exchange.

Campari Group direct presence in North America consists of two subsidiaries: Campari America (formerly known as SKYY Spirits) and Campari Mexico. Campari America embodies the marketing and sales unit for the US and Canada headquartered in New York and the manufacturing operations of Wild Turkey and Russell’s Reserve products located in Lawrenceburg, KY. Campari Mexico includes a tequila distillery and a distribution platform for Mexico, Central America and the Caribbean.

Campari America is a leading player in the market, promoting such world-renowned brands as SKYY® Vodka, Campari®, Wild Turkey® Bourbon, Cabo Wabo® Tequila, Espolon® Tequila, Russell’s Reserve® Bourbon, Carolans Irish Cream, Irish Mist, X-Rated® Fusion Liqueur®, Sagatiba ® Cachaca and Glen Grant® Single Malt Scotch Whisky.

Key Responsibilities and Activities

• Complete payroll cycle for approx. 572 Employees (union & non-union): process and ensure accuracy of weekly and bi-weekly payrolls. Create batches, manual checks, update PTO accruals when necessary. Review timesheets, approve time-off, setup garnishments and other special payroll deductions.
• Preview payroll and check entries for correctness.
• Accurately process and promptly hand off a clean payroll to the Manager for review. After the Manager's audit, make any necessary corrections as requested to ensure the final payroll is precise and compliant.
• Maintain payroll support documentation including downloads of notices, filings, and other reports produced by ADP.
• Process new hires in ADP, review all required documentation for payroll, and contact the employee if necessary to ensure the paperwork is complete and compliant with state and federal regulations.
• Establish and maintain employee records; process employee changes accurately and timely; review changes for proper authorization and compliance with Company policy, the union contract, and federal, state, and local regulations.
• Administer payroll systems (ADP Workforce Now); research and resolve problems; perform scheduled activities, iReports, Assist Employees with portal security matters.
• File maintenance of YTD hours/earnings report, YTD shadow, 401K reports, all logs.
• Prepare vendor payments for Union Employees. Prepare weekly Union journal entries.
• Assist in preparation and review W2s, shadow payroll for international assignees, 401k contributions, including amendments as needed
• Administer employee Credit Card programs. Fully oversee the employee credit card program (including reconciliation) the Concur flow/management as Company admin and the communication with American Express and employees, review overdue Credit Cards accounts. Manage credit card cancellations, support the requests for new cards and the proper new hires setup for T&E processing and bank changes for out of pocket T&E payment correctness, support with Credit Card limit increases, review payment proposals and their postings, reconcile accounts upon employee request, monitor the Corporate Credit Cards aging, oversee the operative tasks performed by the external Shared Service Center over credit cards.
• Manage special projects/ad-hoc requests as needed.

Key Relationships

• Internal: Accounting, HR – Local, Regional, Global, Finance, GBS
• External: ADP, External Shared Service Center , PWC, Audit Firms, Benefits Providers, ADP, Local Government/Tax Authorities

Experience Required

• A minimum of 2 years’ experience with payroll processing, using ADP Workforce Now

Education / Professional Qualifications

• B.S. Accounting, Finance, or Business.

Skills

Functional

• Excellent problem solving/judgment skills; high level of attention to detail and accuracy; and ability to maintain confidentiality and exercise extreme discretion
• Strong organizational skills; ability to work under pressure; ability to prioritize multiple tasks and meet all deadlines
• Excellent verbal and written communication skills
• Team player

Technical

• MS Word, Excel, and accounting ERP systems (SAP)

Other

• Flexibility to work overtime as needed
• Must have a can-do positive attitude.
• Certified Payroll Professional (CPP) Certificate a plus

The expected base salary for this position ranges from $79,000-$95,000. Salary offers are based on a wide range of factors and considerations. In addition to base salary and a generous employee benefits package, employees are eligible to receive a discretionary bonus.

Our commitment to Diversity & Inclusion:

At Campari Group we believe in building more value together, thus we see diversity in all forms as a source of enrichment. Our employment policies and practices ensure that we are committed to providing equal employment opportunities in all aspects of employment without regard to any individual’s race, religion, creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, sexual orientation, gender identity or characteristics or expression, political affiliation or activity, age, veteran status, citizenship, or any other characteristic protected by law.

Note to applicants:

Your application will be assessed based on your abilities, expertise, general knowledge and experience, not because of any confidential, proprietary or trade secret information you may possess. You must not disclose to Campari Group any such information. In the event that you are asked a question that cannot be answered without disclosure of any confidential, proprietary or trade secret information (including from a current or prior employer or their vendors or customers), you must decline to answer the question.

Notice to third party agencies:

Please refrain from cold-calling or emailing our executive leadership team or the HR community directly. The Talent Acquisition department manages centralized recruiting operations globally, including the selection and management of external suppliers. Currently, our preferred supplier list is at full capacity. To ensure we have your information on file for future consideration, we kindly request that you complete the online form provided here.