Job Description
Job Description
Management Services Specialist II - Payroll
Campbell County is currently seeking a new full-time member to our Management Services team. Although, Payroll will be the your specialty and the focus of your day-to-day duties, you will also be required to cross-train in the other areas of Benefits, Accounts Payable and Accounting to serve as a backup when necessary. Experience with ADP platform(s) preferred, not required.
Performs with excellence, the following tasks, including but not limited to :
- Assist the Director of Management Services, Purchasing / Accounts Payable Manager, and the Finance / Budget Manager as directed (becoming cross trained on all four areas);
The normal reoccurring processes related to Payroll functions within the ADP framework, including :
Responsible for the monthly preparation and processing of payroll for County and affiliated offices;Manages the County’s Time & Attendance system;Assists employees with time management system and payroll; including, but not limited to password resets, leave accruals and general questions;Verifies monthly changes and all new hire information to ensure accurate payroll, time and attendance systems;Produces necessary payroll reports.The normal reoccurring processes related to the Benefits functions within the ADP framework, including :
Coordinates and administers various employee benefit and retirement programs, including but not limited to : group health / HSA accounts, flexible spending accounts, dental and vision insurance, life insurance, VRS, LODA, Optional Benefits and Workers Compensation;Coordinates workers' compensation claims;Assists employees with disability claims, FMLA, and various leave policy and procedure issues;Maintains and updates employee benefits filing systems;Works closely with Contracted Vendor / Agency Representative to resolve administrative and technical problems;Generates reports upon requests;Assists with benefits audits and other record management processes.The normal reoccurring processes related to the Accounts Payable functions including :
Reviews all accounts payable invoices, documentation and reviews credit card receipts to assure proper payment in a timely manner;Responsible for the data entry to batch invoices and prepares for payment;Assists with preparing and scanning all invoices into electronic document storage and verifies accuracy of processes;Maintains good working relationship and rapport with vendors and other department staff, answers vendor questions, reconciles vendor statements and works closely with County departments on all accounts payable questions / issues;Reviews 1099 information on a monthly basis, corrects errors;Prepares and distributes annual 1099 statements in compliance with IRS regulations.The normal reoccurring processes related to the Accounting functions including :
Records routine ledger entries ensuring state, federal, and accounting standards;Record debit and credit transactions to general ledger accounts;Provides guidance on routine financial matters to department heads;Assists with the budget preparation for CIP requests, operating budget requests and carryover requests;Assists with the maintenance of the general ledger chart of accounts;Prepares and processes monthly journal entries for Campbell County, CCUSA, and Campbell County Schools; HSA payments, health and dental insurance, VRS and ICMA-RC payments, 403(b) contributions, and other journal entries as required;Assists with the monthly and yearly financial close processes; runs reports;Prepares various accounting spreadsheets.Qualifications :
High School diploma or GEDDesired : Associates degree, or higher, in Accounting or Business Administration
2 years of related experienceValid Virginia Drivers’ LicenseMust be BondableCompletion of National Incident Management System (IS-100 and IS- 700) within 90 days of employmentCore Skill Sets :
Must be proficient with Microsoft Applications with a solid knowledge of ExcelMust possess excellent communication skills with the ability to be clear and concise, exercising confidentiality when neededKnowledge of finance and public / governmental accountingComprehensive understanding of computerized accounting systemsMust be able to effectively and efficiently organize, prioritize and meet deadlinesGeneral knowledge of payroll and benefits
