Office Administrator

ESSENTIAL DUTIES AND RESPONSIBILITIES

These are functions a qualified incumbent or applicant must be able to perform with or without reasonable accommodation.

• Communicate with Office Lead/Program Manager and ensure the proper flow of office procedures.
• Helps maintain the professional appearance of the office and is the primary contact for the office vendors.
• Primary point of contact for incoming phone calls or visitors.
• Manage office supply needs and orders.
• Assist in travel authorizations and arrangements for office and field employees.
• Distribute HR materials to staff and assist with on-boarding/off-boarding as needed.
• Helps to process weekly timesheets checking for accuracy and approvals.
• Acts as a liaison between payroll and our field employees.
• Assist with processing monthly/weekly expense reports and pulling reports as needed for management.
• Help to manage collections and assist with invoicing.
• Assist in preparing project folder structure and help to manage project documentation.
• Assist in proposal development and presentations (MS Word and MS PowerPoint).
• Develop meeting agendas and assist with meeting minutes for internal NACC meetings and meetings at our office which clients will be attending.
• Assist Fleet Manager with fleet tracking and administration of company fuel card system.
• Help to plan/organize local NACC events including meetings, company events, client meetings, community outreach, and other community/ business activities.
• Serve as the main point of contact for the IT department and assist with tracking of IT equipment.
• Assist with coordination and tracking of contractor licenses, COI requests, and bond requests.
• Ensure local office maintains messaging consistent with NACC standards, including dissemination and publishing of Mission Statement, Pledge for Excellence and marketing collateral material.

EDUCATION and/or EXPERIENCE

• Minimum: HS Diploma w/ Preference for Associates Degree or Higher
• 2 Years or more related Experience

SKILLS

Candidates and incumbents need to have the following skills;

• Strong communication and critical thinking skills
• Ability to conduct oneself in a professional manner
• Strong attention to detail
• Ability to Work without Supervision
• Exceptional customer service skills
• Proficiency with Microsoft Office (Word, Outlook, Excel, Access and Powerpoint)
• Strong Record Keeping Skills
• Ability to elicit cooperation from a wide variety of sources, including internal resources and clients.
• Must be a team player and be able to work with a wide variety of personalities.

Compensation: $60K - $70K

Salary : $60,000 - $70,000