Assistant Project Manager

Campus Construction Management Group is seeking an Assistant Project Manager to support our project teams in the Greater Rochester / Genesee Valley region. The Assistant Project Manager is responsible for assisting in the overall managerial and administrative duties and direction of a project. This position may have responsibility for specific aspects of a construction project or phase, along with assisting project personnel to complete daily project tasks, depending on size and scope of project. Utilization of this position is dependent on size, scope and complexity of project. Incumbent is normally in a supportive role to the Project Manager on large, complex projects.

ESSENTIAL FUNCTIONS:

General

• Achieves client satisfaction by meeting or exceeding client expectations, including Owners, Architects, Engineers, Prime Contractors, and Employees.
• Performs overall project activities as assigned by the Project Manager, including but not limited to, planning and coordinating departmental activities with others; problem resolution; and ensuring all company/project policies, procedures, and standards are maintained.

Project Management

• Assists the Project Manager in reviewing documents generated during the stages of the design process and providing feedback to the Architect/Engineer to ensure documents are complete to minimize or eliminate potential change orders after contracts are awarded.
• Assists the Project Manager in developing front-end document sections (Ex. Multiple Contract Summary, Milestone schedule, sample contract, General Conditions, Temporary Facilities, etc.); for inclusion in the specification manual.
• Assists the Project Manager with the bidding process, recruiting contractors for bidding each contract, conducting a pre-bid meeting, and tallying the bids to compare against the budget estimates.
• Assists the Project Manager in conducting de-scoping meetings of the apparent low bidders, and recommends contract awards to the Owner.
• Manages the Submittal process with each prime contractor, to be sure that each submittal required is received and approved by the Architect/Engineer in a timely manner.
• Manages the Request for Information (RFI) process, and ensures the Architect/Engineer responds to a contractor’s questions in a timely manner.
• Assists the Project Manager with the Request for Proposal (RFP) process, including receiving and reviewing contractor change requests to recommend acceptance or rejection, and preparing contractor change orders, as needed.
• Assists the Project Manager with the project closeout process, and receives each closeout item required; prior to release of final payment to the Contractor.
• Assists the Architect/Engineer in the development of project punch lists and monitors the completion of those lists; prior to release of a contractor’s final payment.

Leadership

• Assists the Project Manager in conducting meetings during construction such as: pre-construction meetings, scheduling meetings, bi-weekly project meetings, and monthly Owner-Architect-CM (OACM) meetings; drafts and distributes meeting minutes.
• Participates actively in the solicitation and procurement of new and future employees.
• Ensures that the Company's Standard Operating Procedures (SOP) are followed.
• Coordinates with Field Managers on assigned projects, including monitoring and reporting on contractor’s activities and progress on assigned projects.

Scheduling

• Assists the Project Manager in collecting project schedule input from each prime contractor and develops the master construction schedule.
• Updates and reviews the master schedule at regular intervals during construction.

Financial/Budget

• Assists the Project Manager in tracking the Project Budget, Incidental Budget, contractor payment applications, and contractor Change Requests to be sure that the project stays within budget.
• Assists the Project Manager in reviewing each contractor’s draft copy payment application to be sure that percentages billed match actual installations.

Communication

• Acts as a liaison between the Owner, Architect/Engineer, and the Contractor and manages the flow of communications.
• Assists the Project Manager in drafting and distributing contracts to each awarded contractor.
• Assists with the maintenance of all files, including all necessary correspondence and project minutes.

ADDITIONAL RESPONSIBILITIES:

• Provides and assists administrative direction and duties on assigned projects.
• Accomplishes all other duties and tasks as appropriately assigned or requested.

EDUCATION & EXPERIENCE:

• Bachelor’s degree required in Business, Construction Management or Engineering, or an equivalent combination of related work experience, training and/or education sufficient to successfully perform the essential duties of the job.
• Preferred Two (2) years of construction work experience.

KNOWLEDGE, SKILLS & ABILITIES:

• Thorough knowledge of construction technology, scheduling, equipment, and methods.
• Excellent time management and organizational skills.
• Effective verbal and written communication skills.
• Excellent people skills including customer relations, diplomacy, and assertiveness.
• Ability to motivate others.
• A demonstrated ability to direct staff in meeting goals and deadlines.
• A demonstrated ability to achieve key objectives.
• A demonstrated ability to handle confidential and sensitive information.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee is not exposed to weather conditions. The noise level in the work environment is usually moderate.

ABOUT CAMPUS CONSTRUCTION MANAGEMENT GROUP:

Campus Construction Management Group specializes in providing construction management services to education clients throughout NY State. We promote an environment of professional development and creative thinking that demonstrates our commitment to hiring and retaining the best people in the industry. There are many good reasons to join the Campus CMG team:

• Employee-owned (ESOP) company
• Recognized as a Top Workplace
• Small-company team atmosphere with open communication
• A mission to provide an environment that promotes opportunity, encourages professional growth and creates value for our employee-owners
• Significant investments in technology and training
• Healthy work/life balance
• Strong community service practices
• Access to upper management
• Equal Opportunity Employer

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Compensation Package:

• Employee stock ownership plan

Work Location: In person

Salary : $50,000