What are the responsibilities and job description for the Executive Administrative Assistant position at CANNON SCHOOL INC?
Job Details
Description
Position Summary:
The Executive Assistant to the Head of School provides high-level administrative support to the Head of School and plays a key role in ensuring the smooth operation of the school’s leadership office. This individual serves as a trusted partner, handling sensitive information, coordinating schedules and communication, and supporting key initiatives and projects with professionalism, discretion, and efficiency.
Key Responsibilities:
- Provide comprehensive administrative support to the Head of School, including calendar management, scheduling appointments, travel arrangements, and correspondence.
- Serve as a liaison between the Head of School and internal/external stakeholders, including trustees, faculty, staff, parents, and community members.
- Prepare and organize materials for meetings, presentations, and reports; attend meetings as requested and record minutes.
- Manage confidential information with a high degree of discretion and professionalism.
- Support the Board of Trustees, including meeting scheduling, agenda preparation, document distribution, and minute-taking.
- Anticipate the needs of the Head of School and proactively provide support to ensure effective daily operations.
- Provide administrative and logistical support to the Director of Advancement, including managing calendars, coordinating meetings and events and assisting as needed
- Coordinates and schedules programs, events, meetings or special events by arranging meeting rooms, food services, invitations and required equipment.
- Supports members of the leadership team to advance strategic priorities of the school.
Cannon School welcomes people of diverse backgrounds and beliefs who share a commitment to respect one another and accept differences. We are an equal opportunity employer with a policy of nondiscrimination in the treatment of employees or applicants for employment without consideration of race, color, ethnicity, religion, age, sexual orientation, marital status, national origin, disability, gender or gender identity.
Qualifications
Qualifications:
- Bachelor’s degree required.
- 3 years of executive-level administrative experience, preferably in an educational or nonprofit setting.
- Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with a customer service mindset.
- High level of integrity, discretion, and professionalism in handling confidential information.
- Proficiency in Microsoft Office Suite, Google Workspace, and comfort with learning new technology platforms.
Work Environment:
This is a full-time, on-campus position that may require occasional evening or weekend hours to support events or meetings.
