What are the responsibilities and job description for the Legal Administrator position at Canon U.S.A., Inc.?

Legal Administrator

Job Locations US-FL-TAMPA

Requisition ID

2024-18997

of Openings

Category (Portal Searching)

Customer Service / Support

Position Type (Portal Searching)

Regular Full-Time

Overview

Will be responsible for creating a wide variety of documents using different types of software applications. Will interact with the clients in providing document support and production with a strong commitment to customer service and client satisfaction.

Responsibilities

Heavy administrative support for junior and mid-level associate attorneys with respect to travel requests, research assignments, mail services, scheduling and expense reports

Create, format, revise, produce and print complex legal documents according to specific jurisdictional and client requirements (i.e., Excel spreadsheets, PDFs, charts, diagrams, PowerPoint presentations, etc.) that require advanced software skills Format / create Tables of Authorities, Tables of Contents, paragraph numbering, styles, cross-references, footnotes, tables, diagrams, etc.
Document production utilizing Microsoft Office 2010, Adobe Pro / DC, and FileSite, legal numbering software such as Innova or MacPac, Best Authority, DocX Tools, and any other relevant new or updated software provided by the firm or required by the client
Troubleshooting and repairing problem documents
Other administrative duties as determined by the needs of the firm

Qualifications

Bachelor's degree in a related field preferred

5 years of legal administrative and documentation experience in a law firm setting

Ability to manage complex legal documentation mark-ups (heavy formatting, style work, table of contents, graphs / charts / diagrams, document conversions and revisions)

Advanced proficiency in Microsoft Office Suite, Adobe Pro, FileSite, and Document Management Software

Ability to perform advanced functions in PDF, MS PowerPoint, and MS Excel (Tables, Formulas, Charts, Formatting, etc.)

Ability to work as part of a team, juggle various assignments, and produce accurate documents in a fast-paced, deadline-oriented environment

Flexibility to participate in general responsibilities to support the Resource Center and the firm

Excellent verbal and written communication skills

Demonstrated ability to meet obligations with confidentiality, integrity and sensitivity

Ability to deliver high quality client service to our internal customers

Advanced proficiency in Windows, Microsoft Office, Adobe Pro / DC, and FileSite or similar document management system

PHYSICAL DEMANDS

Physical activity required including bending, climbing stairs, reaching, lifting and prolonged periods of sitting or standing

May lift and / or move up to 40 lbs

Mental qualifications include ability to utilize a variety of software applications to create documents .

What We Offer :

Competitive pay & benefits!

Comprehensive training and development programs that prepare employees to advance from within.

A company focused on creating a positive work and client environment.

Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

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