About Crown :
CROWN Cork & Seal USA, Inc., a wholly owned company of Crown Holdings, Inc. is a global leader in the design, manufacture, and sale of packaging products for consumer goods. At Crown, we are passionate about helping our customers build their brands and connect with consumers around the world. We do this by delivering innovative packaging that offers significant value for brand owners, retailers, and consumers alike. With operations in 39 countries employing over 25,000 people and net sales of nearly $12 billion, we are uniquely positioned to bring best practices in quality and manufacturing to our customers to drive their businesses locally and globally. Sustaining a leadership position requires us to build a team of highly talented, dedicated, and driven individuals.
Position Overview, Duties :
The Legal Department Administrator will perform administrative support tasks for all members of the Crown Legal Department located in Tampa, FL and Yardley, PA. This individual will :
- supports 4 attorneys and two paralegals
- has a working knowledge of the duties of all members of the team, and
- works with all levels of company management and staff around the world.
Responsibilities :
Manage all administrative tasks and details for Legal Department team members as assignedAssist with setting up and overseeing administrative policies and procedures for Legal DepartmentReview operating practices and procedures to determine whether improvements can be made in areas such as workflow, procedures, or expendituresPayment and processing of vendor invoicesPreparation and maintenance of BoardVantage Board portal, including posting Boardbooks, meeting tiles and briefcase materialsAssistance in logistics for and communication with Board members and executives re : Board and Shareholder MeetingsManage and maintain schedules, make travel arrangements, and prepare and file expense reports for Department membersManage and maintain bar memberships, trade association memberships, CLE training certifications, etc. for Department membersSchedule and oversee events, visits, meetings, etc. for Department membersCreate, develop, review or edit presentations, reports, agendas, memos, letters, and other documents, using word processing , spreadsheet, database , and / or presentation softwareQualifications :
3-5 years Administrative Assistant experience, preferably supporting legal professional(s)Ability to support several professionals simultaneouslyExcellent communication (oral / written), organization and interpersonal skillsAbility to work equally well independently or as part of a team, as needs requireProficient in Microsoft Word, Excel, PowerPoint, SharePoint and OutlookExperience generating reports, presentations, and managing data in spreadsheets and databasesExperience handling vendor payment processingAbility to work within a complex corporate structure to properly review and route necessary legal documentsExperience managing travel and event planning : experience with international travel arrangements including passports, visas, etc.Ability to prioritize workload and to promptly respond to requests or needs for information or assistanceStrong multi-tasking skillsDemonstrated organizational / project management skills; proven problem solving, decision making and interpersonal skills with experience providing complex, confidential administrative supportPersonal Attributes :
Team PlayerSolid written / verbal presentation skillsTechnology savvy – exceptional Excel / PowerPoint / Word / SharePoint skills – familiarity with BoardVantage a plusConstant focus on improving processes and simplifying burden placed on business leadersDeadline minded; results drivenStrong listening skills and ability to work with colleagues from Company locations around the worldNote :
This is an office-based position, and individuals are expected to be in the office daily. Crown offers a flexible work hour schedule.
