What are the responsibilities and job description for the Legal Secretary position at CANOPY | Professional Search & Recruiting?
Elite international firm has an immediate need for a legal practice assistant to be an integral part of the team. Outstanding opportunity with diverse responsibilities. Successful candidate will be able to provide quality administrative and secretarial support, bilingual Spanish preferred.
Legal Secretary
Responsibilities:
- Provide administrative support and produce a wide range of complex documents; interact and meet with clients on a regular basis.
- Produce quality, work while managing deadlines, responding to change and the competing priorities of all work.
- Prepare expenses; complete invoice approval forms and expense reports and prepare bills.
- Oversee appointments and meetings, assist with meeting preparation and the coordination of post meeting actions.
- Organize travel arrangements for the assigned partners including appropriate visa documentation and domestic and international itineraries.
- Plan lunches and dinners and other events as required, including reviewing venues and menu planning and ensuring costs are maintained against budget.
- Prepare files for archiving and manage return and retrieval of files.
- Manage email. This includes timely filing of emails (including hard copy filing where necessary), filtering incoming correspondence, proactively dealing with queries and meeting invites. Deal with hard copy mail/post in the same manner.
- Ensure filing is up to date. Print documents as required and file them in the relevant files promptly.
Qualifications
- Proficient with the Microsoft suite (Outlook, Word, Excel and PowerPoint).
- Exceptional verbal and written communication skills.
- Superior organizational and time management skills. Ability to think ahead, prioritize workload, and work under pressure to meet deadlines.
- Good judgement and problem-solving ability.
Salary : $60,000 - $70,000
