Executive Administrative Assistant

Job Title: Executive Assistant

Location: Onsite New York, NY

Firm Overview:

Cantor Fitzgerald L.P., with over 12,000 employees, has been a leading global financial services firm at the forefront of financial and technological innovation since 1945. Cantor Fitzgerald & Co. is a preeminent investment bank serving more than 5,000 institutional clients around the world, recognized for its strengths in fixed income and equity capital markets, investment banking, SPAC underwriting, PIPE placements, commercial real estate, and for its global distribution platform. Capitalizing on the firm’s financial acumen and technology prowess, Cantor’s portfolio of businesses also includes Prime Brokerage, Asset Management, and other businesses and ventures. For 79 years, Cantor has consistently fueled the growth of original ideas, pioneered new markets, and provided superior service to clients. Cantor operates trading desks in every major financial center globally, with offices in over 30 locations around the world. As one of the few remaining private partnerships on Wall Street, Cantor has the distinct ability to focus on long-term value creation and solid relationship building. Our structure allows us to respond quickly to client needs, develop solutions that address complex challenges, avoid the limitations of bureaucracy, and attract talented individuals who are driven to succeed.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support the Executive. This role is critical in managing the Executive daily operations, optimizing their time, and ensuring seamless communication with internal and external stakeholders.

Working closely with the Chief of Staff, the EA will handle calendar management, travel coordination, event planning, and administrative support, while also acting as a gatekeeper and key point of contact. The ideal candidate is highly responsive, anticipates needs, thrives in a fast-paced environment, ambitious, motivated, hungry, and an expert time-manager.

Responsibilities:

Executive Support & Administration

• Manage the Executive calendar, emails, phone calls, and daily agenda, ensuring smooth and efficient scheduling.

• Serve as the gatekeeper, screening requests and prioritizing the EVP’s time.

• Anticipate needs and prepare necessary materials for meetings, presentations, and engagements.

• Track and follow up on key action items to ensure timely execution.

• Process and track business expenses for the Executive and team.

Travel & Event Coordination

• Plan and manage domestic and international travel logistics, including flights, accommodations, and itineraries.

• Organize and coordinate executive meetings, offsites, and special events.

• Ensure all logistics are handled efficiently, allowing the Executive to focus on business priorities.

Stakeholder & Team Collaboration

• Act as the primary point of contact between the Executive and internal/external stakeholders.

Qualifications:

• 5 years of experience as an Executive Assistant or similar role supporting senior leadership.

• Expertise in complex calendar management and scheduling across multiple time zones.

• Strong organizational and time-management skills, with the ability to handle multiple priorities. Proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools.

• Discretion and professionalism in handling sensitive information.

• Strong written and verbal communication skills.

• Proactive, resourceful, and adaptable in a fast-paced environment.

Key Attributes for Success:

✅ Meticulous attention to detail – Nothing slips through the cracks.

✅ Proactive and solutions-oriented – You anticipate needs and act before being asked.

✅ Strong time management – Ability to juggle multiple priorities with ease.

✅ Excellent interpersonal skills – You build relationships and communicate with influence.

✅ Adaptability and resilience – Thrives in a fast-paced, ever-changing environment.

Educational Qualifications:

• Bachelor’s Degree required

Salary: $ 130,000 - $ 160,000

The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).