What are the responsibilities and job description for the Assistant Property Manager, Commercial Property Management position at Cape Associates?
Job Description
Job Description
Salary :
QuickBooks Responsibilities Include :
Daily, comprehensive work in QuickBooks from entries to preparation of financial statements.
Maintain separate companies for each commercial property account.
Process and record invoices for each property and do a weekly check run.
Reconcile all bank accounts for each commercial property monthly.
Process and track customer payments in QuickBooks.
o Make weekly bank deposits.
o Manage delinquent accounts.
Organize and maintain records of all contractors performing work for each account.
o Collect W9s from each contractor.
o Prepare 1099s.
o Work with accountants to prepare reports for taxes.
Prepare accurate and timely financial reports for Board meetings.
Prepare monthly financials reports for commercial property accounts, based on determined list developed with Manager, on the established criteria for each property.
File paperwork and maintain files for each commercial property account.
Oversee and manage Account Coordinators and help train and educate them on basic accounting principles and best practices.
Property Management Responsibilities Include :
Work with manager to develop a list of properties that Assistant Property Manager will have property management responsibilities for, including the items below :
o Actively communicate with the Trustees of each Board of Directors
o Be available for homeowner / unit owner communication.
o Review all insurance for each association.
o Schedule board meetings in consultation with the Board of Trustees at each association.
o Oversee financials and daily QuickBooks work with Account Coordinator.
o Monitor budgets throughout the year and work with Board of Trustees to develop annual budgets.
o Schedule and prepare for Annual Unit Owner Meetings in coordination with the Board of Trustees and coordinate elections.
o Work with account coordinators to prepare monthly billing invoices for each property.
o Assist in preparation of RFPs for all yearly contracts, put out to bid if necessary, and present to Board.
o Understand each Associations by-laws and Rules & Regulations.
o Acquire a sense of how each Association works and maintain management in that same vain, respecting how the community interacts with each other. Every community has a different philosophy regarding rules, financial health, and their availability.
