Executive Assistant

Who We Are:

Capelli Sport is a global multi-sports brand based in New York City, specializing in team sports. With a strong club community reaching all corners of the world, we empower and unite people from amateur, to youth and pro clubs. Our goal is to build equal and diverse playing fields where everyone can be themselves, live up to their full potential, and enjoy safe experiences. Our passion for creating products from lifestyle apparel to footwear and performance match kits enables athletes and teams to maximize their success on the field and beyond. Capelli Sport supports all athletes through a unique global sports ecosystem with a focus on service excellence. With years of knowhow on our side, we always deliver an exceptional customer experience. By players, for players, Capelli Sport is deeply rooted in sports culture.

What We Are Looking For:

We are looking for an experienced and flexible Executive Assistant to work directly with and support our Chief of Staff in our New York office. The overall aim of this role is to support our Chief of Staff with administrative tasks including scheduling, expense tracking, etc. The ideal candidate will be serious about having a career, not just a job.

Responsibilities

• Provide professional secretarial and general administrative support to the Chief of Staff and assist daily work including but not limited to: calendar management, key records and filing system, expense claims, office maintenance; documentations, training, procedures
• Make phone calls and arrange appointment for executives at the company
• Day-to-day schedule management, arrange meetings, prepare meeting materials in advance make meeting minutes if needed
• Translates documents/contracts and interpret for meetings if required from time to time;
• Help on daily management as needed/coordinating with employees in different regions/ looking for candidates / office maintenance/other personal support if needed
• Build and update executives at the company contact database to capture relevant information on important contacts for executives at the company
• Other temporary assignment from the Chief of Staff

Requirements

• Minimum 5 years relevant working experience;
• Principle driven and act discreetly in managing confidential and sensitive information and uphold high ethical standard
• Good communication skills and stakeholder engagement manner with internal and external customers and employees at all levels
• Highly organized and meticulous, with an eye for details
• Systematically database management skills
• Enthusiastic with a drive to work in a flexible, fast-paced work environment
• Knowledgeable in Microsoft Word and Excel. SAP will be a plus but not necessary

If you are interested in this position, please email your resume to talent.hiring@capellisport.com to be considered.

Capelli Sport is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, ancestry, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, religion, retaliation, parental status, military service, or other non-merit factor.

Job Type: Full-time

Pay: $75,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Application Question(s):

• We must fill this position urgently. Can you start immediately?

Experience:

• Executive administrative support: 5 years (Required)

Ability to Commute:

• New York, NY (Required)

Work Location: In person

Salary : $75,000 - $90,000