What are the responsibilities and job description for the Project Manager position at CapEx FSC, LLC?

Capex is a rapidly growing New England-based construction company looking for motivated

individuals that love a great team atmosphere and can align with our core values as a company. We are not your typical construction & service company.

CapEx Core Values

S4 Communication

We communicate with these four mindsets : Solution-oriented : we address issues head on,

focusing on the fix, not the frustration Safely : open, honest, direct communication that seeks to

understand all perspectives Strategic : anticipating needs and sharing information early to stay

aligned and avoid surprises Squirrel-free : aiming for focused conversations that drive real

progress and results, avoiding sidetracked issues.

Unbreakable Bond

We are a team that stands together, lifting each other up and supporting one another to be at our

very best. Stronger together our unity helps us conquer challenges with shared determination, care,

and encouragement.

Rock-Solid Foundation

Our company’s foundation is built on reliable and proven processes and procedures. Even when

faced with uncertainty, we rely on our established structure to stay resilient, adaptable, and

focused on our mission as a team.

Growth Getters

We believe growth stems from learning and innovation. By encouraging curiosity, accepting

feedback, and actively seeking knowledge, we sharpen our skills and empower one another to

reach new heights together. We strive to improve by at least 1% every day. Through small,

consistent steps, we continually expand our abilities, challenge our comfort zones, and work

toward excellence—knowing that incremental progress leads to extraordinary results.

Elevated Action

We go above and beyond by staying meticulously organized, anticipating challenges, and thinking

2-4 weeks ahead. By planning for every possible scenario, we ensure that we’re always prepared to

tackle obstacles head-on. Our focus remains on the bigger picture, driving purposeful, lasting

impact through proactive, strategic decisions.

Roles and Responsibilities

Project Planning and Execution

Develop and manage the construction schedule, ensuring alignment with the client’s timeframe and approved by the Construction Operations Manager (COM).
Regularly update the project schedule in Procore and track all milestones to ensure timely completion.
Ensure that the project is executed within budget and on schedule, proactively addressing any issues that arise.
Conduct daily huddles with the field team to communicate the work scope and expectations.
Stay well-informed about the project details and keep the client and team up to date on progress.

Budget and Financial Management

Monitor the project budget on a weekly basis and ensure all costs are tracked, including forecasting and change orders.

Review job cost reports, identify potential issues, and present them for management review.

Update the project budget regularly, including forecasts to complete, within Procore.

Track and manage change events and change orders, ensuring all documentation is up to date.

Ensure that financial projections are accurate and in line with the project's progress.

Procurement and Subcontractor Management

Coordinate the procurement of all materials required for project execution, collaborating with warehouse and purchasing teams to ensure timely delivery.

Work with Estimating and the COM to develop project estimates and manage the subcontractor bidding process.

Assist in preparing RFPs / bid packages and track bids through the selection process.

Finalize subcontractor selection and manage the buy-out process to ensure scope and budget compliance.

Team Leadership and Communication

Lead and manage a productive and inclusive project team, setting expectations and ensuring alignment with the project goals.

Assign and delegate tasks to team members, ensuring clarity of responsibilities and work scope.

Address any in-house labor issues with the COM and General Superintendent as needed.

Be available to assist with unforeseen issues, especially during night shifts, providing guidance and support by phone when necessary.

Conduct regular project meetings and provide the team with up-to-date information on the project’s progress.

Client and Stakeholder Management

Maintain effective communication with the client, keeping them well-informed on project progress and any changes.

Act as the main point of contact for the client, managing expectations and addressing any concerns in a timely manner.

Attend all project meetings with the client, providing schedule and financial updates, and identifying potential challenges that may affect job progress.

Prepare and present project reports, including status updates, financial forecasts, and any issues requiring resolution.

Ensure all documentation, including meeting minutes and project progress reports, is accurate and shared promptly with the client and internal teams.

Skills & Qualifications :

Proficiency with Procore Construction Management Software and other project management tools.

Strong understanding of architectural and engineering plans and the ability to communicate work expectations clearly to the team.

Basic accounting knowledge, including making financial projections and tracking costs.

Ability to manage multiple projects and prioritize tasks while remaining calm under pressure.

Leadership experience with the ability to delegate effectively and follow up to ensure compliance.

Professional Development / Knowledge Base :

Proficiency in Microsoft Office (Excel, Word, PowerPoint).

Experience with project scheduling software, particularly MS Project.

Procore experience for project management and tracking.

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