What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Capital Auto Sales of Chantilly?
About Us:
Capital Auto Sales is a fast-paced, customer-focused organization committed to excellence. We’re looking for a reliable, organized, and personable Administrative Assistant to join our team and support daily operations to help our business run smoothly.
Responsibilities:
- Answer and direct phone calls and emails in a professional manner
- Greet and check in customers as they arrive
- Direct customers to the appropriate team member or department based on their needs
- Schedule meetings, appointments, and manage calendars
- Maintain organized filing systems (both electronic and paper)
- Prepare reports, memos, and other documents as needed
- Order and manage office supplies and inventory
- Support management and other team members with administrative tasks
- Perform data entry and maintain accurate records
- Open and sort incoming mail, and prepare checks for vendor payments (manager signature required)
- Assist the finance department with light administrative tasks such as organizing paperwork, scanning loan documents, and ensuring files are complete
- Assist the title clerk with various tasks as needed
- Assist with special projects as assigned
Qualifications:
- Proven experience as an administrative assistant or in a customer-facing role
- A great personality and strong communication skills to create a welcoming environment for customers and guests
- Strong organizational and time-management skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to work independently and as part of a team
- High level of discretion and confidentiality
- High school diploma or equivalent (Associate’s or Bachelor’s degree is a plus)
Benefits:
- Competitive pay
- Paid time off and holidays
- Health, dental, vision and life insurance
- Supportive team environment
- Opportunities for growth
Schedule:
Monday to Saturday, 9:00 AM to 6:00 PM
Sundays are optional and can be discussed in person
Salary:
$40,000 – $48,000 per year (based on experience)
How to Apply:
Submit your resume directly through really.
Job Type: Full-time
Pay: $18.00 - $23.00 per hour
Expected hours: 40 – 50 per week
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
Work Location: In person
Salary : $40,000 - $48,000