What are the responsibilities and job description for the Executive Personal Assistant position at Capital Gains Tax Solutions?
We are seeking a highly organized and proactive Executive Assistant with Personal Assistant Duties to provide top-tier support to our executive team.
This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, balancing business responsibilities with personal support tasks.
The ideal candidate is a resourceful problem-solver with excellent communication skills, a high level of discretion, and the ability to anticipate needs before they arise.
Requirements:
- Bachelor's degree in Business Administration, Communications, or related field (preferred but not required).
- 3 years of experience as an Executive Assistant, Personal Assistant, or similar role.
- Strong organizational and time management skills.
- Exceptional verbal and written communication skills.
- Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- High level of professionalism, attention to detail, and problem-solving skills.
- Ability to multitask and work in a fast-paced environment.
- Availability outside of standard working hours as needed.
Responsibilities:
Executive Support:
- Manage and coordinate executive calendars, meetings, and appointments.
- Prepare reports, presentations, and correspondence on behalf of executives.
- Handle travel arrangements, including flights, accommodations, and itineraries.
- Screen and prioritize emails, phone calls, and requests.
- Serve as a liaison between the executive and internal/external stakeholders.
- Organize and maintain files and documentation.
- Assist with special projects and strategic initiatives.
Personal Assistant Duties:
- Manage personal calendar, appointments, and reservations.
- Handle personal travel arrangements and logistics.
- Run personal errands such as shopping, gift purchasing, and deliveries.
- Coordinate household maintenance, vendors, and service providers.
- Oversee family schedules, including school and extracurricular activities if applicable.
- Assist with event planning for personal or family functions.
