Executive Administrator/Personal Assistant

Position Summary:

This position provides project management and administrative expertise to ensure the Executive office of the company is efficient and productive. Responsible for a variety of administrative functions, both professionally and personally, in support of the CEO. Interface with company personnel and business partners.

Responsibilities:

• Track deadlines and resolutions of important issues
• Conduct research, data collection and analysis of information
• Review, update and maintain documents to ensure completeness, confirm accuracy of data, resolve discrepancies, ensure compliance, etc.
• Compose routine and transcribe dictated correspondence
• Coordinate meetings, lunch orders, travel arrangements and maintain calendar
• Attend meetings as directed; take notes and provides follow-up action correspondence
• Manage incoming and outgoing phone and e-mail communication
• Foster and maintain strong internal and external professional relationships
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
• Work cross-functionally with other departments to answer questions, and create or update information
• Prepare clear and concise documents including but not limited to reports, procedures, correspondence and other written material
• Event planning responsibilities including but not limited to personal and corporate events
• Manage many aspects of CEO’s professional and personal life in an anticipatory and/or reactive manner
• Additional administrative work as required, including document management and coordination with other team members to ensure processes run smoothly
• Proficient in MS Office, especially Outlook, Excel and Web research
• MLS, GIS, Google Maps and Earth, etc. knowledge a plus
• Additional company specific tasks as necessary

Minimum Qualifications and Competencies:

• 5 years administrative support experience or as a project administrator, preferably supporting CEO, President or Executive
• AA/AS or BA/BS a plus, but not required with significant experience
• Real Estate experience helpful
• High level interpersonal skills with the ability to interact effectively with all levels of an organization while handling sensitive information
• Attention to detail along with excellent organizational skills
• Ability to manage multiple moving parts with limited direction and oversight
• Effective analytical and problem-solving skills
• Excellent follow-up and follow-through skills
• Good attendance and punctuality a must

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Executive administrative support: 5 years (Required)

Work Location: In person