Administrative and Accounting Support Specialist

Job Title: Administrative and Accounting Support Specialist

Company: Capital Interior Contractors, Inc

Location: Richmond, VA

Position Overview: We are seeking a dedicated and organized Front Desk and Accounting Assistant to join our construction company. This role is essential in ensuring smooth office operations and providing support to our accounting team. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple tasks efficiently.

Responsibilities:

Front Desk Duties (As Needed):

• Ordering Office Supplies: Maintain inventory and order necessary supplies.
• Mail Management: Open and distribute mail each morning.
• Printer Maintenance: Ensure printer paper is stocked and perform meter reads for the Xerox machine.
• Package Handling: Send packages via FedEx or USPS.
• Miscellaneous Projects: Assist with tasks such as cleaning the kitchen, organizing the supply room, purchasing drinks from Kroger, filing, and handling FedEx shipments.
• Reception: Answer phone calls and greet visitors at the door.
• Conference Support: Print and distribute the conference calendar.
• Certificates of Compliance: Complete and submit necessary certificates.
• AMEX Report: Prepare and submit the monthly AMEX report.
• Phone List Updates: Update and distribute phone lists as needed.
• Job Lists: Send job lists to subcontractors and internal staff.
• Vacation Calendar: Distribute the vacation calendar.
• Accounts Payable Waivers: Complete waivers for accounts payable.
• Meeting Coordination: Coordinate lunch orders for meetings.

Accounting Duties:

• Accounts Payable Support: Enter subcontractor AP invoices and assist with entering, scanning, and uploading AP invoices.
• Deposit Management: File deposits and update the deposit tracker, and enter deposits.
• Billing Assistance: Assist with CIC billing.
• Change Orders: Manage Project Manager extra work orders to GC and enter orders into Foundation.
• Sales Tax Reporting: Prepare and submit sales tax report invoices to the accounting manager.

Qualifications:

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with accounting software is a plus.
• Ability to work independently and as part of a team.
• Prior experience working in an office setting is preferred, but not required.
• High school diploma or equivalent is required; a college degree is preferred.

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• Paid time off (PTO) and holidays
• Retirement plan options
• Professional development opportunities
• Friendly and supportive work environment

This job description outlines the primary duties and responsibilities. However, additional tasks may be assigned as necessary to meet the needs of the company.

Job Type: Full-time

Pay: $50,000.00 - $54,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Richmond, VA 23230 (Required)

Ability to Relocate:

• Richmond, VA 23230: Relocate before starting work (Required)

Work Location: In person

Salary : $50,000 - $54,000