What are the responsibilities and job description for the Compliance Specialist position at Capital Workforce Partners?
Description
This position is responsible for supporting the CWP Administration team in the areas of compliance, contracting, procurement, and program monitoring. The work location is a hybrid structure, with two days per week remote and three mandatory on-site days at our office located in Hartford, CT. To effectively perform the duties of this role requires regular travel to our company partner locations - reliable transportation is a must.
Who we are: CWP is a non-profit organization that helps individuals overcome barriers and sharpen skills needed to succeed in future employment. We assist with a wide range of programs for both youth and adults to develop sustainable career paths as they enter the workforce. We champion 7 core values that drive our operation to success: Support, Creativity, Diversity, Positivity, Collaboration, Transparency, and Trust.
Who you are: Our Preferred Candidate believes in fulfilling our mission as stewards of public funds, protecting the interests of our customer progressing on their career pathways & holding contractors accountable for delivering on their promise through the monitoring of contracts. To thrive in this role, you'll demonstrate an affinity for translating observations into collective writing or mathematical formula and be content working behind the scenes to contribute to the organizational impact.
What’s In It for You:
- Compensation: $51,866.00 to $55,000.00
- A robust total rewards package including 401(k) plan with a 3% employer contribution to Safe Harbor, Comprehensive group insurance benefits including Medical, Dental, & Vision, company-paid Short- & Long-Term Disability, voluntary benefits, 26 days of Paid Time Off (pro-rated in 1st year employment), Paid Holidays plus 1 Floating Holiday, Work-Life Integration, and more!
JOB SPECIFIC DUTIES & RESPONSIBILITIES:
Compliance Monitoring
- Analyze, interpret, and apply federal and state laws and regulations, CT DOL policies and procedures and CWP policies and procedures while conducting all aspects of program monitoring.
- Review CWP service provider contracts and prior monitoring reports to identify areas of concern.
- Create, implement, and update the annual monitoring schedule.
- Track the monitoring process of all contracted providers to ensure adherence to CWP monitoring procedures and timeframes.
- Draft monitoring notices, reports and memos.
- Arrange for monitoring visits with contracted providers in accordance with the annual schedule.
- Conduct program site visits to interview contracted provider staff and customers and observe program activities to collect information regarding contract compliance.
- Conduct participant worksite visits to ensure compliance with contract provisions and state and federal workplace health and safety regulations.
- Conduct file reviews of program paper files at contracted providers’ site.
- Conduct file reviews of program digital files through CWP and CT Department of Labor databases.
- Maintain and organize CWP’s centralized monitoring files.
- Interface with CWP program staff regarding contracted providers’ past and current compliance and follow-through on corrective action plans.
- Follow up with contractors to verify that all corrective action has been implemented.
- Assist with coordination of fiscal monitoring.
Contracting Support
- Conduct subrecipient / contractor determinations and maintain related files and documentation.
- Assist with contract assembly and routing.
- Track the contract routing process.
- Assist with invoice review and processing.
- Review, track, and maintain certificates of insurance.
Procurement Support
- Maintain procurement process documentation, including respondent lists, letters of intent, bidders conference materials, and proposal submissions.
- Assist with creation of procurement forms.
- Monitor RFP mailbox during active procurements.
- Update compliance & audit snapshot.
- Conduct proposal technical reviews and cost analysis.
Requirements
Desired Competencies:
- Proficient in the interpretation of complex written materials and regulations and applying them to contracted services and program operations.
- Ability to analyze and interpret federal and state laws and CWP procedures.
- Excellent verbal and written communication skills.
- Ability to work independently to prioritize assignments, estimate time requirements, and meet deadlines.
- Ability to frequently travel to various contracted providers’ locations within the North Central Connecticut region to conduct monitoring.
- Ability to maintain a positive, professional working relationships internally and externally.
- Ability to operate in a professional team environment and contribute to the team product, balancing individual, and group priorities.
- Ability to utilize Microsoft Office software.
- Knowledge of Federal and state regulations and laws, including Workforce Innovation and Opportunity Act, 2 CFR (Super circular) and Jobs First Employment Services.
EXPERIENCE & EDUCATION:
- Associate degree or higher in public administration, business, social science or social work, or other applicable field of study.
- Minimum of 2-3 years relevant work experience.
- Experience in making written and oral presentations and reports.
- Experience with contracts and contract compliance is preferred.
- Experience in the workforce development system is preferred.
- Experience with CT Hires and ETO data systems is preferred.
SUPERVISION/MANAGEMENT RESPONSIBILITY: N/A
SPECIAL WORKING CONDITIONS:
- Fast paced environment, with multiple priorities and frequent deadlines.
- Must be available to work standard hours of 8:30 to 5:00 p.m.
- Some restrictions to time off.