What are the responsibilities and job description for the Office Administrator - Ana Grace Elementary and Middle School ( Pre-k to 8th Grade) - JOB ID# 13002 position at Capitol Region Education Council?
Position Type:
Secretarial/Clerical/Office Adminstrator
Date Posted:
1/23/2025
Location:
Ana Grace Academy of the Arts Elementary Magnet
Closing Date:
01/30/2025
Position Purpose
Under the direct supervision of both Elementary and Middle School principals, provide a wide variety of complex and confidential administrative and secretarial support; communicating information to school districts and families, ensuring compliance with administrative requirements; and address a variety of issues and/or provide general support necessary to ensure efficient and effective operations and work flow in the office.
Essential Job Functions
Trains, supports, leads, and coordinates work of office support staff for the purpose of providing assistance with administrative functions.
Assists with and/or coordinates special projects.
Timekeeping
Payroll
Purchase Orders: creating POs in Munis, checks in orders, delivers, calls vendors for missing items
Account Payable and Account Receivables
Creates and maintains Google sheets
Maintains the calendar for the purpose of coordinating the scheduling of work-related activities, meetings, approved time off, etc.
Maintains documents and confidential files and records for the purpose of providing up-to-date reference for compliance.
Assists with the hiring and interviewing process.
Lottery Coordinator - may assist with registering new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals).
Responds to internal and external inquiries, providing information, facilitating communication among parties and/or providing direction.
Assesses and recommends improved procedures.
Coordinates office functions to ensure efficient and orderly workflow.
Identify, complete tasks and activities of office staff.
Additional Duties
Performs other related duties as assigned.
Equipment
Uses standard office equipment such as personal computers, copy machines, fax machines, and telephones.
FLSA Status: Non-exempt
Knowledge, Skills and Abilities
Ability to function independently with minimal supervision.
Strong knowledge of Munis (preferred)
Knowledge of PowerSchool
Knowledge of Applitrack - Frontline Applicant Tracking System
Knowledge of Kelly Services - Frontline Absence Management System
Knowledge of CREC policies and procedures, principles, guidelines and best practices.
Ability to describe problems verbally and in writing.
Ability to establish and maintain cooperative working relationships.
Ability to carry out instructions furnished in written or verbal form.
Ability to understand, apply and use personal computers and software applications including Microsoft Office products and Web based programs.
Ability to problem solve job-related issues.
Ability to work with a diverse group of individuals.
Ability to process paperwork accurately according to standardized procedures.
Ability to maintain confidentiality.
Strong organizational, scheduling, and time management skills.
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.
Typical qualifications would be equivalent to:
High school diploma or equivalent required, Associate’s or Bachelor’s Degree preferred.
3 years of administrative support experience or 2 years experience with CREC, or equivalent combination of education and experience.
