Part-Time Receptionist

Primary Responsibilities and Purpose is to serve as welcome and initial contact with CAPSHER for visitors and callers:

• Answers telephones, routes callers, takes messages and provides routine information to clients or customers.
  • Handles or routes as appropriate.
• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Maintain snack and drink inventory, and deliveries

Additional duties:

• Receiving and sorting daily mail
• Keep Meeting Rooms orderly, stocked, and prepared for meetings
• Logistical preparations for meetings and events as needed
  • Food Orders
  • Event Logistics
  • Organizing supplies, packaging or setting up for meetings
• Data entry
• Performs a variety of clerical duties, e.g., photocopies, collates, distributes, mails, faxes, files, delivers and/or picks up materials.
• Maintain and oversee shredding subscription and visitations
• Performs other related duties as assigned or requested

Requirements

• Strong customer service and communication skills
• Proficiency in Microsoft Office and/or G-Suites: word processing and spreadsheets
• Hands-on experience with office equipment, phone systems, computers and printers
• Respectful and Professional Attitude and Appearance, including dress
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• High school degree; Customer Service experience preferred, reception experience preferred.
• Is able to perform physical demands including: using computer equipment in an office setting, occasionally lifting and moving objects up to 40 pounds, and occasionally traveling to meet with clients in person.
• Is a U.S. citizen, permanent resident, asylee, refugee, or temporary resident. Temporary residents do not include those with non-immigrant work authorization (F, J, H or L visas), such as students in practical training status. Exceptions to these requirements may be determined based on a shortage of qualified candidates with a particular skill. CAPSHER will require proof of work authorization.