Executive Assistant/Grant Writer

Capstone Health seeks an Executive Assistant/Grant Writer to join our team. Great pay and benefits including, 4 Weeks Paid time off, 10 Paid Holidays, BCBS Health Insurance, GAP Health Insurance, Life, STD, LTD, Critical Illness, Retirement Plan, Dental and Vision.

The Executive Assistant/Grant Writer to the Executive Director provides high-level support to the Executive Director, serves as a liaison to the Board of Directors, and manages processes and production of materials related to the grant applications.

Capstone Health is a nonprofit organization that serves Walker County and surrounding area populations, by providing access to affordable primary, preventative, and wellness services. Distinguished by mission, vision, and values:

Our Mission

To meet family health needs by providing high quality health and wellness services through nurse-managed model

Our Vision

Health Patients, Health Family, Health Communities

Our Values

Compassionate, Innovative, Family Oriented, Community Minded, Respectful, Quat Focused, Patient Centered, and Sustainable

Job Duties

Executive Support

1. Serve as the primary point of contact for matters pertaining to the Executive Director’s office.

2. Provides support to the Executive Director in the development and maintenance of external partner relations and supports the cultivation of ongoing relationships.

3. Provide a full range of high-level executive administrative support by conducting research, reporting, handling information requests, and performing administrative functions such as preparing correspondence, meeting preparation, arranging conference calls, scheduling meetings, travel arrangement, tracking goals, projects, tasks, and deadlines, calendar management, and email monitoring.

4. Triage requests by receiving, relaying, and/or processing requests in a timely manner.

5. Attend and participate in required trainings and meetings.

Board Support and Liaison

1. Serve as the liaison to the Board of Directors and Board Committees by providing administrative tasks, which include agenda development, scheduling, distributing materials.

2. Attend all Board meeting and Board Committee meetings and ensure Board minutes are transcribed to official Board records and that all official records and corporate documents are maintained and properly secured.

Grants Management

1. Collaborate with the Executive Director and Leadership Team to identify funding federal and non-federal opportunities to maintain and enhance services and/or programs.

2. Responsible for researching, writing, compiling, submitting, and managing the timeline and deliverables for all grants including maintenance and oversight of workflow to ensure accurate and timely submission.

3. Collaborate with program, finance, and other staff to ensure all activities related to the grant data collection and reporting are smoothly implemented.

4. Manages the grant application and management process including identification of potential new funding sources, and development of funding resources for existing and proposed programs and/or services.

5. Responsible for receiving, analyzing, and summarizing material for the preparation of all grant reports.

6. Completes and submits all documents, forms, and reports as required by programs that are funded by federal, state, and local grants.

7. Monitors and manages grant portals to ensure timely reporting and submissions.

8. Ensures compliance with federal, state, and local grant regulations.

Operational Excellence

1. Comply with program requirements as outlined by federal, state, and local grant regulations.

2. Be adaptable to change as this position evolves according to the organization’s success and workflow.

3. Manage all daily tasks and activities consistent with HIPAA, state and federal laws and regulations, as well as the corporate policies and regulations regarding confidentiality and security.

Relationship Management

1. Develop and ensure effective, positive relationships within and among the clinical and administrative staff, as well as with patients, vendors, contractors, donors, and related resources.

2. Demonstrated ability to establish and maintain cooperative relationships and respond to sensitive and confidential matters with discretion, tact, and confidentiality.

Professionalism & Stewardship

1. Ensure all actions, job performance, personal conduct, and communications represent the organization in a highly professional manner at all times.

2. Uphold and ensure compliance and attention to all corporate policies and procedures as well as the overall mission and values of the organization.

ESSENTIAL FUNCTIONS/KEY COMPETENCIES:

· Ability to communicate throughout all levels regularly and effectively within the organization and externally in written, verbal, and presentation formats.

· Exercise analytical and independent judgment and use discretion.

· Prepare concise and accurate written communications.

· Ability to represent the Executive Director in a professional manner to both internal and external contacts.

· Knowledge of standard office procedures and office management techniques

· Utilize time management techniques to organize and prioritize work.

· Coordinate a variety of projects simultaneously.

· Read, interpret, research, explain and apply regulations, policies, and procedures.

· Ability to handle confidential information in a professional manner.

· Must have a collaborative work style, be well organized, effectively multi-task and prioritize. This position requires extensive use of interpersonal skills, effective listening, and self- management.

POSITION REQUIREMENTS:

Education

· Bachelor’s degree in Business Administration, Grants Management, or similar field required or progressively responsible experience in Administrative Support, Grants Management, or similar field.

Professional

• Paralegal experience preferred
• Two years of high-level administrative experience.
• Excellent written and verbal communications skills.
• Demonstrated success in managing difficult situations.
• Ability to handle multiple responsibilities.
• Demonstrated success in general computer competence including Microsoft Office Suite and Adobe Acrobat, and the potential to be trained on specific software.

Benefits:

• 403(b)
• AD&D insurance
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Job Type: Full-time

Salary: $19.15 - $22.10 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off.
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Work Location: In person

Job Type: Full-time

Pay: $19.15 - $22.10 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Experience:

• Microsoft Excel: 2 years (Required)
• Microsoft Powerpoint: 1 year (Required)

Work Location: In person

Salary : $19 - $22