Executive Administrative Coordinator

We see the world differently at Capstone Investment Advisors. You will, too.

Capstone is a global, alternative investment management firm operating across a broad range of derivatives-based strategies with a deep understanding of volatility. With approximately $11.2 billion of AUM and over 300 employees (as of April 1, 2025), Capstone was formed in 2007 and is headquartered in New York with offices in London, Amsterdam, Milan, Los Angeles, Hong Kong, Stamford, and Boston. Through strategic insight, market-leading expertise and advanced technology, we seek to anticipate and harness the complexities of world markets, creating unique opportunities for our clients, team and industry.

Overview:

We are looking for a highly organized and proactive individual to provide executive support to our C-Suite. The ideal candidate for this role is highly organized, a strong communicator, has exceptional attention to detail and is looking for a challenging next step in their career. We are looking for a “people person” who is both collaborative and able to work autonomously and efficiently in a fast-paced environment.  

Responsibilities and Impact:

• Coordinate domestic and international travel arrangements including flight/ground transportation with an in-house travel agent, and obtaining visas as well as managing any problems that may arise  
• Owning monthly expense reporting, ensuring expense reports and documentation are submitted accurately and in a timely manner 
• Prepare documents and presentations for meetings, maintaining and filing documents, and coordinating and/or producing sensitive reports and analysis
• Responsible for managing schedules, coordinating meetings, and handling in-person tasks and communications
• Ad-hoc tasks and projects as requested (unplanned car service/hotel bookings, sending gifts, dinner reservations, lunch, coffee, etc.)
• Handle sensitive information with the utmost discretion and maintain confidentiality at all times  

Our future colleague has these skills:

• 1-3 years of experience supporting senior-level executive
• Positive “can-do” attitude
• Experience in a fast-paced environment 
• Expert in multi-tasking, organizing and prioritizing
• Self-starter, able to work autonomously
• High level of reliability and ability to respond to afterhours or weekend requests
• Ability to deal with multiple urgent priorities
• Displays a high level of discretion and maintains confidentiality for all sensitive matters
• Proficient in Word, Excel and Outlook   

Benefits and Compensation Information: 

Our team is our most important asset and investment. We value and respect our colleagues and their well-being inside and outside the workplace and our culture reflects this.  We offer a robust and competitive benefits program to ensure the well-being of our colleagues.

Some benefits included in this role are:

• Training and development opportunities
• Robust Wellness Resources: Physical, Mental and Financial
• Time-Off, Retirement and Commuter Benefits
• Gym Reimbursement and other Discounts

The applicable base salary range for this role is $80,000 - $110,000 USD. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

Equal Opportunity Employer: 

Capstone is committed to creating an inclusive environment where we welcome people of different backgrounds. Capstone considers applications for employment without regard to all applicable protected characteristics, including race, color, religion, ethnicity, national origin, gender, sexual orientation, gender identity or expression, age, parental status, veteran status, or disability status.

To learn even more about being part of the team, visit us online: Careers - Capstone (capstoneco.com)

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