Sports Coordinator

Description

Sports Coordinator

Category: Regular Full-time

Shift: 40 hours weekly, Tue-Sat varied as needed

FLSA Status: Non-Exempt

Rate: $26 per hour

Created or Revised Date: 03/14/2025

Application deadline on or before 5/1/25

Why work at Carbon Valley?

The Carbon Valley Parks and Recreation District strives to increase and enhance recreational opportunities by providing a variety of quality programs and activities for the residents of Frederick, Firestone, Dacono, and surrounding communities. As an employee, you will enjoy benefits such as discounted memberships, discounted program enrollment opportunities, and more! All employees are eligible and automatically enrolled in PERA and will receive a generous 14.81% contribution match from the District. 

Eligible full-time employees will be automatically enrolled in District paid Life Insurance, and Accidental Death and Dismemberment Insurance, and have the option to enroll in competitive health insurance options, in addition to flexible scheduling, competitive PTO accrual and up to 88 hours of Floating Holiday pay annually.

A strong culture is essential to the success of our District and requires commitment from all. CVPRD is dedicated to our core values: Innovation, Integrity, Teamwork, Customer Service.

What You'll Be Doing: 

Under the general direction of the Sports Supervisor, the Sports Coordinator is responsible for planning, implementing, supervising, and evaluating athletic programs and recreational activities. This position oversees the daily operations of sports programs, supervises part-time staff and volunteers, ensures facility and equipment readiness, and promotes a safe, engaging environment aligned with the District’s Core Values: Innovation, Integrity, Teamwork, and Customer Service.

Our Ideal Candidate Will:

Have a strong understanding of, and alignment with the District's Core Values: Innovation, Integrity, Teamwork, Customer Service.

Program Coordination

• Assists with planning, developing, and managing youth and adult sports programs, leagues, and tournaments.
• Schedule field and court reservations, create game schedules, and manage reschedules.
• Ensure risk management practices, including waivers and insurance requirements, are in place.
• Prepare and maintain promotional materials and registration information for programs.
• Research, evaluate, and recommend new programs to meet community needs and interests.

Customer Service & Communication

• Serve as the primary contact for participants, parents, coaches, and team captains.
• Address participant concerns, feedback, and incidents with professionalism and adherence to District policies.
• Provide timely updates regarding program schedules, weather-related changes, and other relevant information.
• Communicate effectively with community members, staff, contractors, and other stakeholders.

Staffing & Supervision

• Assist in recruiting, interviewing, hiring, training, scheduling, supervising, and evaluating program staff, including, part-time Site Supervisors, coaches, and volunteers.
• Assist in conducting staff meetings
• Conducts staff training sessions to ensure readiness and adherence to standards.
• Provide mentorship and leadership to Site Supervisors.
• Model professional behavior and resolve staff or patron concerns in alignment with District policies.

Facility & Equipment Management

• Ensure the maintenance, cleanliness, and functionality of athletic program areas by monitoring conditions, identifying issues, and coordinating necessary repairs or improvements through appropriate channels.
• Manage the inventory and procurement of sports equipment, uniforms, safety equipment, and awards.
• Supervise on-site program operations and ensure compliance with safety protocols.

Administrative Duties

• Manage sports budget with a focus on fiscal responsibility.
• Maintain accurate program records and update information on registration platforms.
• Prepare participation reports, program evaluations, and facility usage projections.
• Attend staff meetings, professional development opportunities, and serve on District committees as assigned.

Special Projects & Events

• Support community events and initiatives to promote District programs.
• Assist with marketing efforts and building partnerships to enhance program visibility.
• Act as the Manager on Duty when needed.

Requirements

Required Qualifications:

Candidates over 18 must pass a background check prior to employment. 

• Bachelor’s degree in Parks and Recreation, Sports Management, Physical Education, or a closely related field. Progressively responsible experience in a related field may substitute for education.
• At least one year of programming and staff management experience, with a focus on youth and adult sports programs.
• CPR, AED, and First Aid certification (or ability to obtain within 90 days).
• Valid Colorado driver’s license with a clean driving record.

Physical Demands, Job Location, and Equipment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Regular use of office equipment (computer, copier, scanner, printer, phones), software (Microsoft Office Suite, Outlook, Word, Excel, CivicPlus, Paylocity), and operational tools (sports equipment, first aid supplies, safety devices, and PPE). Moderate physical activity, including walking, sitting, standing, stooping, bending, reaching, and lifting/carrying/exerting up to 50 pounds. Visual acuity and hearing are required for reading documents, operating equipment, answering phones, and effective communication. Exposure to varying temperatures, weather, odors, noise, dust, and sports-related equipment or environments.

Reasonable Accommodation: 

Carbon Valley Parks & Recreation District will reasonably accommodate qualified individuals with a disability so that they can perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to the District.

 Job Description Function and Intent:

The job functions and duties on the job description are not all-inclusive and additional functions and requirements may be assigned as necessary. Job descriptions are not intended as and do not create employment contracts. The company maintains its at-will employer status. Note: Applicants must, as a condition of employment, pass the following pre-offer and post-offer/hire processes: Interview, reference checks, background checks that may include, local police check and, driving check through DMV.

Salary : $26