What are the responsibilities and job description for the Executive Secretary position at CARCON Industries & Construction?
Job Summary
We are seeking a highly organized and proactive Executive Secretary to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional communication skills, strong customer service abilities, and a keen attention to detail. This role is pivotal in ensuring the smooth operation of our office and supporting the executive team in achieving their goals.
Responsibilities
- Manage executive calendars, including scheduling meetings and appointments while ensuring efficient time management.
- Transcribe meeting notes and prepare reports as needed.
- Handle incoming calls with professionalism, demonstrating excellent phone etiquette.
- Provide clerical support by maintaining organized files, documents, and correspondence.
- Assist with office management tasks, including inventory management and ordering supplies.
- Coordinate travel arrangements and itineraries for executives.
- Foster positive relationships with clients and stakeholders through effective customer service.
- Support the executive team in various projects and initiatives as assigned.
Requirements
- Proven experience as an Executive Secretary or in a similar administrative role.
- Strong organizational skills with the ability to manage multiple tasks efficiently.
- Proficiency in office software applications, including Microsoft Office Suite.
- Excellent typing skills with attention to accuracy in transcriptions.
- Strong verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information discreetly.
- A proactive approach to problem-solving and decision-making in a fast-paced environment.
If you are a motivated individual looking to contribute to a dynamic team while enhancing your professional skills, we encourage you to apply for this exciting opportunity as an Executive Secretary.
Job Type: Full-time
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $60,000 - $70,000
