Auxiliary Service Clerk-School Year (Open to the Public)

About Cincinnati Public Schools

Cincinnati Public Schools (CPS) serves nearly 38,000 students in 66 schools across a 90-square-mile district in Southwest Ohio. As the top-performing large urban district in Ohio, CPS ranks in the top 2 percent statewide for student learning and growth, offering families high-quality school options.

Our district’s innovative approach, investment in caring educators, and strong community partnerships have led to unprecedented academic success, ensuring students from preschool to 12th grade thrive and graduate ready for life in the 21st century.

Vision: CPS ensures equitable access to world-class education, unlocking every student's potential.

Mission: We educate all students with rigor and care, fostering engaged citizens prepared for life.

Who We Seek: CPS seeks passionate, innovative, and culturally competent professionals dedicated to positively impacting our students and families. If you're committed to excellence and want to make a difference, we invite you to join our team.

Position Overview

The Auxiliary Service Clerk provides essential administrative support within the Cincinnati Public Schools (CPS), handling complex clerical and data entry tasks for the assigned department. This role is integral to maintaining organized and accessible records, supporting department operations, and ensuring seamless communication with staff, students, and the public. The clerk demonstrates proficiency in modern office practices, information management, and professional communication, directly contributing to the efficiency and professionalism of CPS auxiliary services.

Responsibilities:

• Document Preparation and Management: Prepare, type, word process, and proofread various documents, including correspondence, agendas, and reports, ensuring accuracy and clarity.
• Data Entry and Maintenance: Enter and update data across multiple computer systems, maintaining organized and accurate digital records.
• Front-Line Communication: Answer phones, provide information, and assist CPS staff and the public, offering courteous and accurate guidance on department/school policies and procedures.
• Visitor and Inquiry Coordination: Monitor and direct calls, visitors, and correspondence, routing inquiries and complaints to appropriate personnel for resolution.
• Filing and Record-Keeping: Organize, file, and maintain documents and reports, both manually and electronically, supporting efficient record management.
• Office Equipment Operation: Utilize office equipment, including telephones, PCs, copiers, and fax machines, to support daily operations.
• Supply and Inventory Management: Order, track, and inventory departmental supplies, materials, and equipment, ensuring sufficient resources are available.
• Guidance and Support for New Employees: Provide instructions and support to new and newly transferred employees within the department.
• Backup Support: Assume the responsibilities of absent employees as needed to maintain department continuity.
• Financial Verification and Payroll Assistance: Verify available funds for departmental financial activities, compile payroll data, review time sheets, and assist in payroll maintenance as necessary.
• Compliance and Confidentiality: Adhere to CPS policies and maintain confidentiality of sensitive information, particularly regarding student and employee records.
• Additional Support Duties: Perform related administrative tasks as required, contributing to the smooth operation of the department.

Qualifications, Education, and Experience:

  Knowledge of:

• Fundamental mathematical concepts for accurate data entry and record maintenance.
• English language skills, including proper grammar, punctuation, and professional communication.
• Proficient typing and word processing techniques.
• Departmental policies, procedures, and regulations applicable to the assigned position.
• Current office practices and methodologies, along with experience using office equipment and software essential for job duties.

   Ability to:

• Work independently with minimal supervision, managing time and tasks efficiently.
• Operate modern office equipment, including computers, and navigate required software with ease.
• Communicate professionally and clearly, both verbally and in writing, ensuring understanding and engagement.
• Perform routine mathematical calculations for data verification and financial tasks.
• Type and word process at a proficient speed, meeting job performance standards.
• Prepare, edit, and proofread various documents with a high level of accuracy and professionalism.
• Interpret and relay department or school policies, ensuring comprehension and adherence.
• Establish and maintain respectful, professional relationships with staff, students, and the public.
• Protect the confidentiality of sensitive information as required by school policies.
• Work occasional overtime or adjust schedules as needed to meet departmental requirements.

  Education and Experience:

• High school diploma or equivalent required.
• At least one year of administrative or clerical experience, preferably in an educational or public service setting.
• Proficiency in Microsoft Office Suite and data entry software is highly preferred.

Cincinnati Public Schools does not discriminate based on age, race, ethnicity, color, national origin or ancestry, cultural background, religious creed, sex, gender identity or expression, sexual orientation,

marital/registered domestic partner status, physical or mental disability, medical condition, genetic

information, military or veteran status, primary language, citizenship or immigration status, or any other

consideration made unlawful by federal, state, or local laws.

Salary : $19