Procure to Pay Specialist

CarDon & Associates is now hiring a Procure to Pay Specialist. We offer daily and weekly pay options and great benefits! 

We are an Indiana-based and family-owned provider of senior living options and lifestyle support services, ranging from independent living and assisted living to skilled nursing and memory care. When we adopted the professional approach to service and team approach to caregiving, we know that family is always first. Come work for the best and join the Heart of the CarDon family of care!

BASIC FUNCTION:

The Procure to Pay Specialist performs Procurement and AP functions assigned according to established company policies and procedures, and GAAP. The Procure to Pay Specialist performs his/her duties in accordance with high ethical standards and in compliance with company philosophy and policies, and all federal/state laws and regulations.

EDUCATION, QUALIFICATIONS, CREDENTIALS:

Must be a high school graduate or equivalent. College degree preferred. Previous office experience in accounting and/or procurement functions is required. Must possess and demonstrate the ability to apply established procedures with a high degree of accuracy, responsibility, and confidentiality. Microsoft Office Suite experience required.

ESSENTIAL FUNCTIONS:

The associate must be able to perform each essential function effectively to be successful in this position:

1. Performs accounting and/or procurement functions that may include, but not be limited to: payables, purchasing, check requests, petty cash, etc.

2. Follows company policies for assigned duties and performs related operations according to the time frames established by management.

3. Maintains effective systems and accurate record-keeping in each area assigned.

4. Interacts frequently with department leaders and administrative staff to carry out conduct assigned duties. Assures that appropriate supporting documentation is attached when required.

5. Builds and maintains effective relationships with all company associates .

6. Assures that appropriate parties have provided all necessary approvals as required.

7. Cross-trains other team members and associates as directed to assure continuity of services provided.

8. Participates in administrative staff meetings and attends other meetings as needed and/or assigned.

9. Routinely works inside of the company's accounting system to update and record transactions as they relate to both accounts payable and procurement.

10. Processes orders, vendor inquires inquiries, vendor approvals, etc. as assigned to support the procurement function/team.

11. Processes invoices, reconciles statements, and contacts department heads as needed regarding missing invoices or coding questions to support AP function/team.

12. Codes invoices according to the General Ledger Chart of Accounts and accounting procedures.

The preceding list of essential functions is not exhaustive and may be supplemented.