Administrative Assistant - Finance Team

If you would describe yourself as detail oriented, an organizational pro, or an expert planner, you may be the perfect fit for an Executive Assistant role at a world class investment firm based in Midtown NYC. In this dynamic position, you will utilize your rock star administrative skills supporting a team of 6 – 8 bankers (MDs, Directors, VPs, Associates). Ideal candidates have experience in administrative support within a corporate financial institution and are dedicated to developing their skills further. They are proactive, resourceful, and always ready to go the extra mile to support the team.

6-12 years of industry experience required out of financial services

Concur experiencer required

This role requires a 24/7 mentality

Base salary range: $120 -125k base OT Bonus eligible

Hybrid: 3 days in office, 2 remote

Midtown, NYC

Hours: 9am - 5:30pm with flexibility for OT and weekend hours

You will:

• Coordinate complex calendars in collaboration with colleagues spanning multiple time zones
• Screen, respond to, and follow up on email correspondence in a timely manner
• Plan and coordinate events for internal teams
• Manage expense reports and billings for the executive
• Arrange complex multi leg international and domestic travel plans via concur
• Manage ad hoc projects as assigned, liaising between the executive and staff to complete tasks accurately and efficiently

You have:

• Financial Services Experience Required
• Bachelor’s degree required
• 6-12 years of industry experience required
• Technological prowess in the Outlook and the MS Office suite, especially Excel
• Complex scheduling, calendar management, and travel arrangement prowess in a fast-paced environment spanning multiple time zones
• Experience planning and coordinating events
• A go-getter, “roll up your sleeves” mentality
• Superb written and verbal communication skills

Please submit your resume for consideration!

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