What are the responsibilities and job description for the Career Group | Estate Manager - Orange County, CA position at Career Group?

Estate Manager - Orange County, CA

We’re seeking a full-time Estate Manager to bring structure, efficiency, and calm to a technology-enhanced, informal home. This is the principal’s primary residence, so the ideal candidate will excel at coordinating the home’s needs while staying attuned to the principal’s daily life, routine, and preferences. This hands-on role requires a highly organized, proactive professional who can manage household operations, smart home technology, vendor relationships, and occasional event planning, all while fostering a relaxed, welcoming atmosphere.

The Estate Manager will oversee the daily operations of a custom-built home, ensuring seamless functionality and alignment with the family’s lifestyle. From managing smart home systems and coordinating with vendors to supporting family events and ensuring the safety of three beloved small dogs, this position requires technical expertise, discretion, and a keen understanding of the principal’s day-to-day priorities. Regular hours are Monday through Friday, with flexibility for occasional weekend or off-hours support for family needs, events, or urgent issues.

Key Responsibilities

Property Management :

Supervise the upkeep and maintenance of the home and surrounding grounds.
Coordinate with service providers, including landscapers, housekeepers, and specialty vendors.
Conduct routine inspections and handle minor repairs or schedule contractors for more extensive projects.
Oversee maintenance and servicing for household vehicles, ensuring registrations and insurance are current.
Ensure the safety and comfort of three small dogs during household activities or vendor visits.

Technology Management :

Maintain and troubleshoot smart home systems (e.g., security, lighting, HVAC, entertainment).

Ensure all systems are updated, functional, and aligned with household needs.

Coordinate with external technicians for repairs, upgrades, or maintenance.

Daily Coordination :

Anticipate and address household needs in alignment with the principal’s routine and schedule.

Ensure the home environment supports productivity and relaxation, minimizing disruptions for the principal and family.

Event Planning & Coordination :

Plan and manage family events, from casual gatherings to large celebrations.

Handle logistics, vendor selection, setup, and cleanup, ensuring seamless execution.

Personal Assistance :

Manage household errands, shopping, and deliveries.

Oversee house-sitting during family trips, including vendor visits, pet care, and property security.

Qualifications

10 years of experience managing UHNW estates or similar high-level household roles.

Strong knowledge of smart home systems (Lutron, Crestron, Savant) and basic troubleshooting.

Proven ability to manage vendors, track budgets, and negotiate contracts.

Exceptional organization, multitasking, and communication skills.

Flexible, discreet, and comfortable around small dogs.

Preferred Experience

Hands-on maintenance or repair skills.

Background in event planning or hospitality.

Familiarity with estate management software (e.g., Nines).

Additional Requirements

Excellent references from previous employers.

Valid driver’s license with a clean driving record

Compensation $150k-175k, DOE

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Salary : $150,000 - $175,000

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Career Group | Estate Manager - Orange County, CA

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