Executive Assistant/Office Manager – Venture Capital Firm

Executive Assistant/Office Manager – Venture Capital Firm

A venture capital firm focused on the healthcare space is hiring for an Executive Assistant and Office Manager. This role will provide high-level administrative support to the Co-Founder and a Senior Partner while also overseeing and managing the daily operations of the office. The ideal candidate will have exceptional organizational and communication skills, the ability to multitask, and a proactive, solution-oriented approach.

Salary commensurate with experience: $110-125k base range bonus eligible fully paid benefits, gym reimbursement and 401k match

Hours: 8:30/9 AM-5:30/6 PM, flexible as required

Location: SoHo, NYC

Hybrid: Monday – Thursday in office with flexibility to work from home on Fridays unless there are in-office investor meetings

Executive Assistant Responsibilities:

• Proactively manage the executive’s G-Suite/Google Calendars, ensuring all appointments, meetings, and travel arrangements are organized efficiently.
• Plan and coordinate domestic and international travel, including flights, accommodations, itineraries, car service and logistics.
• Act as the primary point of contact between executives and internal/external stakeholders; handle inquiries and requests with professionalism.
• Organize meetings, print necessary materials, and ensure follow-up on action items.
• Handle sensitive information and documents with discretion and confidentiality.
• Expense Management
• Light personal assistant support

Office Manager Responsibilities:

• Work closely with the operations team to manage office technology, including setting up new equipment, coordinating software updates, and addressing technical issues to maintain smooth office operations.
• Manage relationships with office vendors, including working with the CFO on contract negotiations and payments.
• Ensure office facilities are well-maintained, coordinating repairs and improvements as necessary.
• Monitor and maintain office supplies inventory, placing orders and tracking stock levels. Manage team lunch orders and restock weekly office snacks and beverages.
• Organize team building events, team offsites, assist with the annual LP meeting and other company-wide activities, including logistics, catering, and space setup.

Qualifications:

• Proven experience as an Executive Assistant, Office Manager, or similar role (5 years preferred).
• Bachelor’s degree is required.
• Exceptional organizational and multitasking skills, with a keen attention to detail.
• Strong verbal and written communication skills.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with office management software (e.g., G Suite, Zoom, Slack, etc.) is a plus.
• A proactive, positive attitude with the ability to work independently and as part of a team.
• High level of professionalism and discretion when dealing with confidential matters.

Please submit your resume to apply!

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