What are the responsibilities and job description for the Executive Assistant/Office Manager position at Career Group?
Executive Assistant/Office Manager
A boutique private equity firm with a wonderful, tight-knit culture is hiring for an Executive Assistant/Office Manager to join their team.
Location: 5 days a week onsite Midtown East
Hours: 9 am-5 (sometimes 6 pm as needed) but good work-life balance
Comp: $95-105k base (slight flex) bonus strong benefits package (fully paid plan available) 401k eligible after 1 year, 2 weeks PTO to start and 3 years after, holidays
Qualifications:
- Seeking 7-10 years of EA/OM experience – open to industry but ideally finance, law firms, professional services, management consulting
- Strong experience managing Outlook calendars
- Office management
- Experience directly booking travel for executives (not only through a travel agency)
- Must be very professional, buttoned-up, yet warm and personable
- Low ego to jump in where is needed
Responsibilities:
- Answering phone calls for the executives
- Meeting coordination
- Updating/maintain the contact database
- Calendar management
- Booking/scheduling domestic and international travel and appointments
- Drafting letters/emails
- Ad hoc support to junior team members as needed
- Ad hoc Personal Assistant support as needed for the Managing Partners – 80% EA, 20% PA support – scheduling doctor appointments, personal travel, insurance as needed etc.
Office management responsibilities:
- Bill processing, files and records organization, document processing
- Processing expense reports
- Liaising with building management and vendors
- Managing documents
- Keeping the office supplies and kitchen stocked
- Ad hoc projects as needed
Please submit your resume to apply!
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Salary : $95,000 - $105,000
