What are the responsibilities and job description for the Executive Assistant Office Manager position at Career Group?
Our client, a private equity firm located in Walnut Creek, CA, is seeking a detail-oriented and organized Administrative Assistant / Office Manager to support day-to-day office operations for a 3-month contract. The ideal candidate will be a proactive self-starter who thrives in a dynamic environment and can seamlessly manage administrative tasks, office operations, and team support.
Please note, this is a hybrid, 3-month, contract role in Walnut Creek, CA. Pay will be $40-50 / hr
Key Responsibilities :
Ensure the smooth operation of the office, including maintaining supplies, equipment, and facilities.
Coordinate with vendors and service providers for office needs such as repairs, maintenance, and supplies.
Oversee meeting room bookings and ensure common areas are tidy and organized.
Provide calendar management, travel arrangements, and expense reporting for executives or team members as needed.
Organize and maintain physical and electronic filing systems.
Draft and proofread correspondence, memos, and reports.
Assist with scheduling meetings, preparing agendas, and taking meeting minutes.
Support the planning and execution of internal meetings, team-building events, and office celebrations.
Act as the first point of contact for visitors and external inquiries.
Ensure effective communication between teams and external stakeholders.
Qualifications :
Proven experience as an Administrative Assistant, Office Manager, or similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Strong organizational and multitasking abilities with excellent attention to detail.
Effective written and verbal communication skills.
Ability to work independently and handle sensitive information with discretion.
Experience with office management tools or platforms (e.g., Slack, Asana, or Concur).
Basic knowledge of budget management and vendor negotiation.
Please submit your resume for consideration.
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com / home / candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here : https : / / careergroupcompanies.com / california-privacy-notice / .
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