Executive Assistant | Operations Team

Job Description

A highly prestigious Global Finance Firm based in SF needs a high-energy, proactive Executive Assistant to support their Operations Team. We are looking for someone organized, optimistic, and highly collaborative, as you will be pivoting between cross-functional teams and projects daily. This is an amazing opportunity and highly visible role to be an integral member of this global company and its inclusive top performing team!

In addition to working with an expert team, this role comes with excellent benefits, paid OT, wonderful team environment, hybrid schedule, and other perks!

Compensation Package: $120k - $125k Base Salary Bonus Stellar Benefits!

Based in San Francisco with a hybrid schedule

Responsibilities:

• Expertly manage multiple calendars with meticulous attention to detail
• Help to coordinate both onsite and offsite events and meetings
• Assist with recruiting efforts including scheduling interviews, candidate engagement and database management
• Handle inquiries quickly and proactively and identify process improvements to increase efficiency
• Streamline communications between executives, board members, clients, etc.
• Work cross-functionally with all departments
• Assist with any ad-hoc projects necessary

Qualifications:

• 3 years’ experience supporting top-level executives in a professional services firm, finance preferred
• College degree required
• Professional and articulate communication skills
• Creative approach to problem-solving with a hands-on, adaptable mindset
• Impeccable attention to detail and a proactive approach to staying organized
• Proven capacity to multitask and switch between multiple projects
• Team-player mentality, with an enthusiastic willingness to jump in wherever needed
• Availability outside of regular business hours when needed; occasional travel required

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