Executive Assistant - Technology

Our client, an AI Company, is seeking a dynamic, versatile and experienced Executive Assistant to support 3 C – Suite Executives in NYC! This is an incredible opportunity to join an exciting, fast – paced and forward-thinking firm. The ideal candidate has administrative support experience out of tech or venture capital industries. If you consider yourself a self – starter, adaptable and a true gate – keeper, this is the role for you!

Administrative Experience out of tech and/or venture capital required.

Compensation: $90 - $100k base discretionary bonus

Work Model: Hybrid, 4 days onsite, 1 remote, flexible to 5 days as needed

Hours: 9am-5/6pm

Responsibilities:

• Calendar Management & Scheduling – Organizing and maintaining calendars, scheduling meetings, appointments, and events while ensuring there are no conflicts. Sending reminders and adjusting schedules as needed.
• Travel Arrangements – Coordinating domestic and international travel, including booking flights, accommodations, transportation, and preparing detailed itineraries. Managing last-minute changes and travel-related documentation.
• Expense Management – Tracking, organizing, and processing expense reports, receipts, and reimbursements. Ensuring compliance with company policies and budget guidelines.
• Phone & Email Correspondence – Managing incoming and outgoing communications, prioritizing messages, drafting professional responses, and handling follow-ups to ensure efficient communication.
• Meeting Preparation – Organizing agendas, preparing documents and presentations, coordinating logistics, and taking meeting minutes to ensure productive discussions and clear action items.
• Ad-Hoc Administrative Projects – Assisting with special projects, research, data entry, document preparation, and other administrative tasks as needed to support business operations.

Qualifications:

• At least three years of experience providing executive-level administrative support.
• Bachelors degree
• Proven ability to manage and coordinate multiple senior executives effectively.
• Strong track record of handling highly sensitive and confidential information with discretion.
• Exemplary professionalism, sound judgment, and a high level of maturity.
• Exceptional written and verbal communication skills.
• Superior multitasking, time management, and organizational abilities.
• Collaborative team player with a proactive and adaptable mindset.

Please submit your resume for consideration!

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