Executive Assistant to Chief Executive Officer

A leading innovator in the global tech industry is seeking a dynamic and highly organized Executive Assistant to provide exceptional support to our CEO. If you're a proactive, detail-oriented professional with the ability to handle multiple tasks in a fast-paced environment, we want to hear from you!

*This role is onsite 5 days a week in San Mateo

Salary: $170 - 210 Bonus Stellar Benefits!

Role Overview:

As the Executive Assistant to the CEO, you will be the right hand of our CEO, ensuring smooth and efficient day-to-day operations. You will manage a variety of tasks that will require both strategic thinking and meticulous attention to detail. This is a highly visible, impactful role that requires excellent organizational and communication skills, a proactive approach, and the ability to work with multiple stakeholders at the highest levels of the organization.

Key Responsibilities:

• CEO Support: Manage the CEO’s calendar, schedule meetings, and prioritize daily tasks and commitments.
• Communication: Act as the primary point of contact between the CEO and internal/external stakeholders, ensuring timely and efficient communication.
• Travel Coordination: Handle all aspects of business travel, including booking flights, hotels, and ground transportation for the CEO.
• Meeting Preparation: Organize and prepare for board meetings, executive sessions, and company-wide events, ensuring materials and agendas are prepared in advance.
• Project Management: Assist with special projects, track progress, and ensure timely completion of deadlines.
• Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
• General Administrative Tasks: Perform a variety of administrative duties as required, such as expense management, filing, and document preparation.

Qualifications:

• Proven experience as an Executive Assistant or similar role supporting C-suite executives, preferably within a global business environment.
• Exceptional organizational and multitasking abilities with the ability to manage competing priorities.
• Strong written and verbal communication skills with the ability to interact effectively with senior leadership and external stakeholders.
• High level of discretion and professionalism, with the ability to manage confidential and sensitive information.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with collaboration tools (e.g., Slack, Zoom).
• Strong problem-solving abilities and a proactive approach to anticipating needs.
• Ability to thrive in a fast-paced and dynamic environment.
• Bachelor’s degree required

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