Executive Assistant

Our client, a global advisory-focused investment bank, is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to a team of strategic advisors. This role requires someone who thrives in a fast-paced environment, can work both independently and collaboratively, and has excellent communication and multitasking skills.

**Please note this is an open ended contract role with the opportunity for a temp-to-perm conversion. Pay will be $60-62/hr, to convert to $130k **

Key Responsibilities:

• Act as a gatekeeper for professionals, managing communications and building strong relationships with clients, investors, and internal teams.
• Coordinate complex calendars, schedule appointments, and confirm meetings with investors and clients.
• Arrange and set up conference rooms, including technology and refreshments for meetings.
• Greet and register guests, collaborating with reception as needed.
• Manage multiple phone lines, field calls, and communicate with clients on behalf of professionals.
• Attend team calls, review agendas in advance, and take detailed meeting notes.
• Draft, send, and respond to emails on behalf of executives; prepare additional correspondence as needed.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and visas.
• Prepare and process expense reports, invoices, and reimbursements.
• Handle confidential documents with discretion.
• Maintain and update databases, including Outlook, CRM (Deal Cloud), and mailing lists.
• Manage mail merges and working group lists.
• Track fundraising schedules and maintain deal calendars.
• Assist in the preparation of deal books and road shows, ensuring accurate budgeting and logistics.
• Plan and coordinate events and road shows, including venue selection, vendor negotiations, invitation management, and promotional materials, in collaboration with the events team.

Qualifications:

• Highly motivated, detail-oriented, and able to work independently in a team environment.
• Strong proficiency in Microsoft Office (especially Outlook).
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and adapt to changing demands.
• Proactive mindset with the ability to anticipate needs and problem-solve effectively.
• Experience with Deal Cloud and Workday is preferred but not required

Please submit your resume for consideration!

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