Executive Business Partner

Executive Business Partner

Salary: $135,000

Our client, one of Silicon Valley’s most respected venture capital firms, is seeking a sharp, resourceful, and highly organized Executive Business Partner (EBP) to support one of the firm’s Partners, while also providing backup support to other senior leaders as needed. This role is perfect for someone who thrives in a dynamic environment, anticipates needs before they arise, and enjoys being a key part of a fast-moving, collaborative team. The position offers high growth potential, along with a very generous bonus and benefit structure.

Key Responsibilities:

• Provide high-level administrative support to a firm Partner, including complex calendar management, travel coordination (domestic and international), and expense processing.
• Offer backup support to other senior executives as needed, ensuring smooth operations during time off or peak periods.
• Greet and host visitors, coordinate large meetings, and handle all logistics such as catering and video conferencing setup.
• Ensure the office is maintained to a high standard, overseeing cleanliness and organization of shared spaces.
• Lead office operations and special projects, including renovations, upgrades, and ongoing collaboration with facilities and vendors.
• Manage office inventory, ensuring supplies are fully stocked and equipment (e.g., printers) is in working order.
• Coordinate with external service providers for catering, coffee services, plant care, and other recurring office needs.
• Support basic IT troubleshooting and assist with onboarding and setup of new devices and equipment.
• Handle billing and invoice tracking for office-related services.
• Oversee mailroom operations and the management of incoming/outgoing shipments.
• Plan and execute both in-office and offsite events, including managing budgets, logistics, and vendor coordination.
• Lead office tours for visiting guests and external stakeholders.
• Partner with HR on new hire onboarding to ensure seamless integration into the office and team.

Qualifications:

• 3 years of experience in administrative support, office management, or executive assistant roles.
• Proven ability to support senior leadership in a fast-paced, high-performance environment.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills; the ability to thrive in team-oriented cultures.
• Tech-savvy and adaptable, with a problem-solving mindset.
• Self-starter with a proactive attitude and a high level of attention to detail.
• Experience managing events and coordinating logistics with multiple vendors and stakeholders.

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.