Program Support Coordinator / Executive Assistant

A Professional Services Firm based in Culver City is seeking an organized and communicative Program Support Coordinator to join its firm. In this position you will partner with a top management team and high-level members (C-Suite and Entrepreneurs) to engage in client communications and conference coordination, scheduling meetings and appointments, engaging in heavy research and reporting to facilitate their corporate events and lectures. We are seeking an organized, strategic individual who is capable of developing, following, and optimizing existing processes for the betterment of the firm and its many active initiatives.

This is an incredible opportunity for a candidate with exceptional communication and writing skills, who loves working with high-level and engaging professionals, and who really wants to join a boutique team and find long-term stability. You will work to assist Program Managers and Senior Associates with a range of tasks including facilitating timelines and projects, scheduling and communicating with clients and outside contacts, as well as reporting, data entry, writing bios, proof-reading presentation materials and documents. You will have ample opportunity to grow and develop your career with us!

Job duties include:

• Proofing and distributing company documents utilizing preapproved editorial guidelines
• Fact-checking information using internal and external resources
• Ordering and tracking book orders and other mail
• Preparing materials for regular company lectures, talks, and events
• Treating confidential information such as contracts, documentation, and contact info with discretion
• Effectively supporting assigned teams with whatever they may need, incorporating feedback, suggestions, and improvements where appropriate
• Filling in on phone lines as needed by administrative staff

What we’re looking for:

• 2 years of experience in administrative, project-based support role -preferably in a role focused on communications, research and writing
• Bachelor’s degree a plus
• Excellent communication skills and an impeccable eye for detail and editing
• Strong technical skills and ability to type 60 WPM – proficiency in MS Office required, strong skills in PowerPoint are highly preferred
• Positive and adaptable attitude; independent and proactive problem-solving skills
• Excellent organizational and time management skills
• Strong work ethic and proven enthusiasm for the role
• Very strong writing and comprehensive - a background in English, writing, or journalism is preferred

Please submit your resume for consideration. This position is hybrid, 2 days per week onsite in our Culver City office and 3 days remote work from home! Please note, during training you will be onsite 4 days a week for the first three months.

We provide 100% paid medical benefits. Salary Range is DOE, 60-70K base with discretionary bonus.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.